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AI agents that take work off your hands

Work that comes back every day and asks for judgement, you set up once.

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What is an AI agent?

An AI agent does a task that involves reading, assessing or writing, such as assessing an enquiry or drafting a reply. It puts it in front of you, or does it itself if you want it to. It works with its own instructions and only the sources you give it.

  • 80+AI agents — ready for use
  • 13departments — where the work sits
  • 700+integrations — with the systems you already have

What an agent does for you

What are you running into? Choose it, and see when which agent takes the work over. For each task you decide whether it brings it to you first.

An ordinary working day with your agents

  1. Every morning 07:30Inbox assistantYour inbox sorted, draft replies ready.
  2. On a new requestQuote makerA draft quote in your house style, for approval.
  3. After a meetingMinute takerDecisions and action items with owner and date.
  4. Friday 16:00Weekly report makerThe weekly report for management.

I retype invoices and receipts: this is how 4 agents take it over

All about this problem →
  1. On a new invoice in the mailPurchase invoice processorSet up in your accounting package, for approval.
  2. On a colleague's receiptExpense checkerChecked against your rules.
  3. On a PDF or formData entry agentThe data is in your system.
  4. On sendingE-invoice preparerYour invoice in e-invoice format.

Customers pay late: this is how 4 agents take it over

All about this problem →
  1. Every morningBank reconcilerPayments matched to invoices.
  2. After the due dateReceivables monitorA reminder in your tone.
  3. On a payoutPayment reconcilerMollie and Stripe reconciled with your accounts.
  4. Every MondayCash flow monitorWhat is coming in and going out.

Quotes and requests are left waiting: this is how 4 agents take it over

All about this problem →
  1. On a new requestLead follow-up agentA reply within minutes, the lead in your CRM.
  2. After the first conversationQuote makerA draft quote, for approval.
  3. Five days laterQuote follow-up agentA follow-up message in your tone.
  4. After every contactCRM keeperNotes and mails in your CRM.

The inbox is overflowing: this is how 4 agents take it over

All about this problem →
  1. Every morning 07:30Inbox assistantSorted, with draft replies.
  2. On every incoming questionRequest sorterLabel, priority, right colleague.
  3. On a task in a mailTask collectorThe task is in your task list.
  4. On a long threadSummariserWhat you need to know, in five lines.

Customers wait too long for an answer: this is how 4 agents take it over

All about this problem →
  1. Day and nightCustomer service agentAnswers by mail and chat, from your own knowledge.
  2. On a WhatsApp messageWhatsApp assistantAn answer or a handover to a colleague.
  3. On a complaintComplaint handlerA summary and a draft reply.
  4. On a new reviewReview responderA reply in your tone.

Reports and figures cost me hours: this is how 4 agents take it over

All about this problem →
  1. When you ask a questionData analystAn overview or chart from your own figures.
  2. Every dayKPI monitorAn alert on a deviation.
  3. Every MondayCash flow monitorThe overview of in and out.
  4. Friday 16:00Weekly report makerThe weekly report for management.

Jobs and materials get mixed up: this is how 5 agents take it over

All about this problem →
  1. On a new jobJob request processorAddress, contact and work in the right list.
  2. Every morningDaily briefing agentThe appointments and context per employee.
  3. On an order confirmationMaterials checkerEvery difference from your order reported.
  4. Two days before the startSupplier chaserDelivery times chased.
  5. Every weekProject monitorProgress and budget side by side.

HR administration eats up time: this is how 4 agents take it over

All about this problem →
  1. On a new colleagueOnboarding guideAccounts and checklist for week one.
  2. On a leave requestLeave processorProcessed, balance updated.
  3. Friday afternoonHours checkerMissing hours flagged.
  4. At the end of the monthPayroll change processorChanges ready for the payroll package.

No time for marketing and social media: this is how 4 agents take it over

All about this problem →
  1. Every MondaySocial media plannerThe week's posts scheduled.
  2. Once a weekLinkedIn writerA post for management.
  3. Once a monthNewsletter makerThe newsletter ready after your approval.
  4. On a changeGoogle Business Profile managerYour profile up to date.

Rules and files take a lot of time: this is how 4 agents take it over

All about this problem →
  1. During the projectWkb file builderPhotos and inspections in the file.
  2. On an access requestPrivacy request handlerHandled within the deadline.
  3. On a new freelancerFreelancer hire checkerAgreements and details in one place.
  4. Every weekRegulation trackerWhat changes for you.

Agreements from meetings are forgotten: this is how 3 agents take it over

All about this problem →
  1. When schedulingDiary managerA time that suits everyone.
  2. After the meetingMinute takerDecisions and action items.
  3. On the agreed dateAction item trackerA check: has it happened?

Knowledge sits in heads and folders: this is how 3 agents take it over

All about this problem →
  1. When someone asksKnowledge base assistantAn answer from your own documents, with source.
  2. On a new documentArchivistRight name, right folder.
  3. On a new contractContract readerA summary and deadlines in the diary.
See all 82 agents

You set the limit

For each task you choose. Bring it to you first, or do it itself. Replies to this customer go out straight away; replies to new customers come to you first.

Only the sources you give it. An agent sees nothing outside the integrations and documents you have assigned to it.

You decide

Every run readable afterwards. What went in, what came out, step by step.

Started by you or by an automation. At a fixed time, on a new mail, or with one click.

Every agent follows your Company Brain. What your rules say about discounts, tone or approval applies to the agent too.

Agent or automation?

Fixed steps

Automation

If this happens, do that. Predictable, the same every time.

  1. Invoice arrives
  2. Read it
  3. Into the dossier
  4. Up for approval
Judgement needed

Agent

The agent weighs it up; you decide.

Read this mailbox and say what needs attention.
Answer this enquiry in our tone.

For each task you decide whether it brings it to you first.

The two work together: an automation can start an agent, and an agent can hand its work over to an automation.

This is how you ask for it in the Studio
“Every morning at 07:30, prepare a summary of the shared mailbox, sorted by urgency, and mark anything about outstanding invoices.”

The agent is running in two minutes.

Start with one AI agent

Choose one task that comes back every day, such as preparing purchase invoices or following up quotes. You do not pay per agent. If you want an automation or an app later, it is already included.

See all AI agents

Part of Altramano

AI agents are one part of your workspace.

In the same place you ask the Studio for things, your automations run and you build apps. Everything works with your Company Brain and with the systems you already have.

Start with what you need now. The rest is already included.

See what is in each tier

More about AI agents

Three pages that go deeper: what it is, what others do with it, and how you build one yourself.

  • 01

    What is an AI agent?

    An AI agent does one task as soon as something comes in, in your own environment and within the limit you set. Explained, with how it differs from a chatbot.

    Read the explanation →
  • 02

    Examples of AI agents

    What AI agents do in practice: preparing purchase invoices, following up quotes, sorting mail, sending reports round. Per department, with approval.

    See the examples →
  • 03

    Building an AI agent yourself

    How to set up an AI agent yourself: choose the task, describe it, point it at the sources, test it and switch approval on. Without programming.

    Build one yourself →

More than 80 AI agents, ready to use

Every agent does one task, in your own environment and within the limit you set. Choose a department or see them all.

82 agents13 departments

Administration and finance

10 AI agents
Purchase invoice processorReads the purchase invoices in your mailbox and sets them up in your accounting package, for approval.
What it does
  • Picks every purchase invoice out of the mailbox, even as an attachment in a forwarded mail.
  • Reads supplier, invoice number, amount and VAT and puts them in the file.
  • Sets the invoice up in Exact, Visma, AFAS, SnelStart, e-Boekhouden, Twinfield and more.
By default you approve every invoice before it is booked. If you want invoices under a certain amount to go through by themselves, for example under €1,000, you set that limit yourself. A deviation always goes to the top of the list.
See the purchase invoice processor
Receivables monitorFollows your outstanding items, sends reminders in your tone and reports who does not respond.
What it does
  • Pulls the outstanding items per customer from your accounting package every week.
  • Prepares a friendly reminder for an invoice past its due date, in your words.
  • Sends a second reminder after a period you decide.
Every reminder waits for approval before it goes out. You can also let the first reminder go by itself.
See the receivables monitor
Bank reconcilerMatches incoming bank transactions to the right invoices and puts only the deviations in front of you.
What it does
  • Reads the new bank transactions and looks up the matching invoice by number, amount and name.
  • Matches a payment that fits exactly and sets it up in your accounting package.
  • Puts forward a payment that does not fit: a different amount, a partial payment, an unknown sender.
A payment that fits exactly it matches itself; every deviation waits for your approval.
See the bank reconciler
Expense checkerChecks your employees' receipts against your rules and sets them up for payment.
What it does
  • Reads every receipt an employee submits: amount, date, VAT and what was bought.
  • Tests it against your rules, such as a maximum per meal or a mandatory project code.
  • Sets an approved expense claim up in your accounts and tells the employee it is on its way.
You approve every claim before it is paid out; what falls within the rules is already on green.
See the expense checker
VAT preparerPrepares the quarterly VAT overview and the deviations for your bookkeeper; the return itself it does not file.
What it does
  • Pulls the quarter's turnover and input tax from your accounting package.
  • Puts the VAT amounts next to the invoices and marks what deviates, such as a wrong rate.
  • Lists missing invoices and unclear bookings with a question.
You or your bookkeeper checks the overview. The return itself is filed by a person, never by the agent.
See the VAT preparer
Sales invoice makerCreates the sales invoice as soon as a job is finished or the hours are approved, and sets it up for sending.
What it does
  • Sees that a job has been finished or that a period of hours has been approved.
  • Sets up the lines of the invoice: hours, materials, the agreed price, VAT.
  • Creates the invoice in your accounting package, in your layout.
You approve the invoice before it goes to the customer.
See the sales invoice maker
Cash flow monitorGives you a weekly overview of what is coming in and going out, and warns in time when it gets tight.
What it does
  • Reads the outstanding sales and purchase invoices and their due dates.
  • Puts the fixed costs you have entered next to them, such as rent, salaries and subscriptions.
  • Makes an overview of the next six weeks: what you expect to receive and to pay.
It sends nothing out and books nothing; the overview is for you. You decide what to do with it.
See the cash flow monitor
Payment run preparerPrepares a payment run on the due date with every purchase invoice that is due, for approval.
What it does
  • Looks every day at which approved purchase invoices fall due within the chosen days.
  • Puts them together in a payment proposal, with supplier, amount and due date.
  • Keeps invoices apart where something is wrong: a dispute, a credit note still to come.
You approve the payment proposal. The payment itself you make in your bank or your accounting package; the agent pays nothing.
See the payment run preparer
E-invoice preparerPrepares your sales invoices in e-invoice format and reads incoming e-invoices, ready for the European rules of 2030.
What it does
  • Converts a sales invoice from your accounting package into the e-invoice format UBL.
  • Checks that all mandatory fields are there, such as VAT number and reference.
  • Reads an incoming e-invoice and sets it up as a purchase invoice.
You approve the invoice before it is sent; an incoming e-invoice waits for a yes before it is booked.
See the e-invoice preparer
Client documents requesterRequests the missing documents from your clients for the annual accounts or the return and reminds them until everything is in.
What it does
  • Keeps track per client of which documents you need and which are already there.
  • Sends the client a request with exactly the list that is still missing, in your tone.
  • Recognises documents that come in and ticks them off.
The first request passes you; the reminders you can let go by themselves.
See the client documents requester
AI agents for Administration and finance →

Sales

9 AI agents
Lead follow-up agentAnswers a new enquiry within minutes, asks the right questions and puts the lead in your CRM.
What it does
  • Sees a new enquiry come in through your website, a form or the mailbox.
  • Sends a first reply in your tone, with the questions you always ask.
  • Creates the lead in your CRM, with what is already known.
The first reply can go by itself or past you first; you choose per source. A quote never goes without a person.
See the lead follow-up agent
Quote makerTurns an enquiry into a draft quote in your house style, with your prices, for approval.
What it does
  • Reads the enquiry and picks out what the customer wants, how much and when.
  • Sets up the lines of the quote with your price list and your terms.
  • Writes the covering text in your house style.
Every quote passes you first. A price that is not in your list it leaves open with a question.
See the quote maker
Quote follow-up agentFollows up every outstanding quote until there is a yes or a no, with a message in your tone.
What it does
  • Keeps track of which quotes have been sent and when.
  • Prepares a follow-up message after a period you choose, short and in your words.
  • Reports a quote that is still silent after two messages, so you can call.
The follow-up message waits for approval; the first message you can let go by itself.
See the quote follow-up agent
Meeting prep agentLooks up the company and your history before every appointment and gives you a one-page briefing.
What it does
  • Sees a customer appointment in your calendar.
  • Pulls from your CRM and your mailbox what was discussed, quoted and agreed before.
  • Looks up what the company does, how large it is and what has recently been published about it.
The briefing is for you alone; nothing goes to the customer.
See the meeting prep agent
Prospecting assistantWrites personal first mails to business contacts, always for approval, with an unsubscribe option.
What it does
  • Reads the list of companies you want to approach.
  • Looks up per company what it does and where your offer fits.
  • Writes a short, personal first mail in your tone.
Every mail passes you, without exception. Nothing is sent without your approval.
See the prospecting assistant
CRM keeperPuts call notes, mails and appointments in your CRM, so the customer picture is right without anyone retyping.
What it does
  • Reads the mails and appointments with a customer and puts a short summary with the contact.
  • Puts a call note you dictate or type neatly into the CRM.
  • Updates the status of a deal when something has been agreed.
Notes and summaries it puts in the CRM itself; a changed deal value or status it puts in front of you first.
See the CRM keeper
Sales coachHelps you with a customer's objection and with the next step, in a conversation in the Studio.
What it does
  • Listens to the objection a customer raised, in your words.
  • Gives three ways to respond, fitting your offer and tone.
  • Suggests a next step: a call, an adjusted quote, a reference.
It sends nothing to the customer; it helps you with what you are going to say yourself.
See the sales coach
Tender readerReads the documents of a tender and makes a list of requirements, risks and questions.
What it does
  • Reads the specification, the information notice and the appendices you supply.
  • Puts every requirement in a list, with where it is and whether it is a knock-out.
  • Marks risks: tight deadlines, penalties, requirements you do not meet.
You decide whether to bid. The agent reads and orders; it does not bid and does not judge the odds.
See the tender reader
Tender trackerFollows the announcements of public tenders that fit you and gives a weekly selection with the deadlines.
What it does
  • Reads the public announcements on the government's tender platform.
  • Filters on your region, your work and the size that fits you.
  • Summarises per tender: what, for whom, until when, and which requirements stand out.
It selects and summarises. Whether you bid, you decide; the Tender reader then helps with the documents.
See the tender tracker
AI agents for Sales →

Marketing

8 AI agents
Blog writerWrites a draft article on a keyword, in your house style and with your knowledge, ready to read through.
What it does
  • Takes a keyword or a subject and looks at what readers want to know about it.
  • Writes a draft in your house style, with your examples and without invented figures.
  • Proposes a title, a short description and subheadings.
Nothing is published without your approval. The draft sits ready in your website or as a document.
See the blog writer
SEO specialistProposes keywords, a title and a description per page, and lists points to improve.
What it does
  • Reads the pages of your website.
  • Proposes the keyword, the title and the description per page.
  • Lists points to improve: missing headings, texts that are too long, broken links.
It changes nothing on your website; every proposal you carry out or let it set up for approval.
See the SEO specialist
Newsletter makerMakes the monthly newsletter from your own news and projects, ready to send after your approval.
What it does
  • Collects what happened that month: projects, posts, new products.
  • Writes a short newsletter in your house style, with a subject line.
  • Sets it up in your mail program, with the right list.
The newsletter waits for approval and only goes to the list once you approve it.
See the newsletter maker
Campaign analystSummarises the results of your advertising campaigns every week, in plain language, with proposals.
What it does
  • Reads the exports or tables of your advertising campaigns.
  • Summarises per campaign: cost, clicks, enquiries and what an enquiry cost.
  • Compares with last week and with the target you have set.
It changes no campaign and spends no money. The proposals are for you or your agency.
See the campaign analyst
Competitor trackerFollows your competitors' websites and prices and gives a short weekly overview of what changed.
What it does
  • Looks weekly at the public pages of the competitors you name.
  • Sees what has changed: prices, new services, vacancies, offers.
  • Puts the changes in a short overview with the source.
Public information only, for you only. It contacts nobody.
See the competitor tracker
Google Business Profile managerKeeps your Google Business Profile up to date: opening hours, updates and photos sit ready for approval.
What it does
  • Checks whether your opening hours, address and services are still right, also around public holidays.
  • Sets up an update from your news or projects, with a photo.
  • Answers questions visitors ask on your profile, from your own knowledge.
Every update and every change to your profile passes you first.
See the google Business Profile manager
Customer story writerWrites a customer story from the project data and your notes, in your house style, ready to put to the customer.
What it does
  • Reads the project data, the quote and the notes of the project.
  • Writes a story of question, approach and result, in your house style.
  • Uses only figures that are in the data.
You and the customer approve the story before it appears anywhere.
See the customer story writer
TranslatorTranslates your texts in your own technical terms and tone, with a glossary you maintain.
What it does
  • Translates a text, a mail or a document into the language you choose.
  • Uses your glossary: which technical terms are translated how.
  • Keeps the layout and the structure.
A translation that goes outside is read by a person. The agent sets it up.
See the translator
AI agents for Marketing →

Social media

4 AI agents
Social media plannerPlans your posts for LinkedIn, Instagram and Facebook in a calendar and sets them up to publish.
What it does
  • Makes a calendar for the coming weeks from your news, projects and fixed moments.
  • Writes a text per post per channel, in your tone.
  • Sets the posts up in Buffer or in the channel itself, on the chosen day and time.
Every post only goes out after your sign-off. You approve a whole week at once.
See the social media planner
LinkedIn writerWrites LinkedIn posts for the management in their own tone, from a few sentences or a conversation.
What it does
  • Takes an idea, a few sentences or a dictated thought.
  • Writes a LinkedIn post from it in the tone of the person who posts it.
  • Proposes two variants: short and slightly longer.
Nothing is posted without the approval of the person whose name it carries.
See the linkedIn writer
Comment managerAnswers comments and messages on your social media in your tone, or passes them on to a colleague.
What it does
  • Reads the comments and messages on your pages.
  • Answers a question or a compliment briefly, in your tone.
  • Passes a complaint or a sales question on to the right colleague.
Answers to questions and compliments can go by themselves; anything sensitive passes a person.
See the comment manager
WhatsApp assistantAnswers questions through WhatsApp Business from your own knowledge and hands over to a person when needed.
What it does
  • Reads every message that arrives on your business WhatsApp number.
  • Answers what is in your documents and frequently asked questions, briefly and in your tone.
  • Hands over to a colleague when it does not know or when the customer asks for it.
You choose per type of question whether it answers itself or passes a colleague first. Everything about money passes a person.
See the whatsApp assistant
AI agents for Social media →

Customer service

7 AI agents
Customer service agentAnswers customer questions by mail, chat and WhatsApp from your own knowledge, and hands over to a person when needed.
What it does
  • Reads every question that comes in by mail, your website or WhatsApp.
  • Answers what is in your own documents and frequently asked questions, in your tone.
  • Hands over to a colleague when it does not know the answer or when the customer asks for it.
You choose per type of question whether the answer goes by itself or past a colleague first. Everything about money, returns and complaints passes a person by default.
See the customer service agent
Request sorterGives every incoming question a label and a priority and puts it with the right colleague.
What it does
  • Reads every new mail or ticket in the shared mailbox.
  • Works out what it is about: a fault, an invoice, an order, a complaint.
  • Gives a priority according to your rules, for instance faults always at the top.
It sorts and assigns; it does not answer. An assignment can always be reversed.
See the request sorter
Complaint handlerSummarises a complaint, drafts a reply and makes sure the customer gets a solution.
What it does
  • Recognises a complaint in the mailbox and summarises what happened and what the customer wants.
  • Looks up the order, the invoice or the earlier contacts.
  • Drafts a reply in your tone, with a proposal according to your policy.
Every reply to a complaint passes a person first. The agent proposes; you decide what you offer the customer.
See the complaint handler
Review responderAnswers Google reviews in your tone: a thank-you for a good one, an invitation for a poor one.
What it does
  • Sees every new review on your Google Business Profile.
  • Writes a short answer in your tone, fitting what the customer wrote.
  • Puts an invitation to get in touch under a poor review, never an argument.
Answers to four- or five-star reviews can go by themselves; an answer to a lower review passes you first.
See the review responder
Appointment makerBooks appointments in your calendar, confirms them to the customer and sends a reminder the day before.
What it does
  • Reads a request for an appointment from mail, your website or WhatsApp.
  • Looks in your calendar for free slots according to your rules.
  • Offers the customer two or three times and puts the chosen appointment in the calendar.
The proposal and the confirmation can go by themselves within the rules you set; an appointment outside those rules it puts in front of you first.
See the appointment maker
Returns handlerHandles returns from your web shop according to your rules: from request to refund, with a person for the exception.
What it does
  • Reads a return request and looks up the order.
  • Tests it against your returns policy: period, condition of the product, reason.
  • Sends the customer the instructions and the return label.
A return within the rules it handles; the refund and every exception wait for your approval.
See the returns handler
Satisfaction pollerSends a short survey after a job or an order and summarises the answers for you every week.
What it does
  • Sees that a job has been finished or an order delivered.
  • Sends the customer a short survey of two or three questions, in your tone.
  • Collects the answers and summarises them weekly: score, compliments, points to improve.
The survey goes by itself according to your rules; a reaction to a dissatisfied customer is yours.
See the satisfaction poller
AI agents for Customer service →

Operations and planning

10 AI agents
Job request processorPuts requests and jobs from the mail into the right list, with address, contact person and what needs doing.
What it does
  • Reads a request or job that arrives by mail, even as an attachment.
  • Picks out who the customer is, where it is and what is being asked.
  • Puts the job in the list or on the board you use, with the right colleague attached.
The job it puts in the list; the confirmation to the customer passes you until you let it go by itself.
See the job request processor
Daily briefing agentGives every field employee their appointments, addresses and the context from mail and CRM every morning.
What it does
  • Reads today's appointments per employee from the calendar.
  • Looks up the context for every appointment: earlier visits, open points, what the customer mailed.
  • Puts it together in a short briefing per employee, with addresses and phone numbers.
The briefing goes by itself to your own employee; nothing goes to a customer.
See the daily briefing agent
Materials checkerCompares the supplier's order confirmation with what you ordered and reports every difference.
What it does
  • Reads the order confirmation the supplier mails.
  • Puts it next to the order or the job the materials are for.
  • Reports differences: a different quantity, a different price, a later delivery time.
You decide what to do with a difference; the agent does not contact the supplier.
See the materials checker
Project monitorPuts the progress and the budget of every project next to what has actually been spent, and warns in time.
What it does
  • Reads per project the budgeted hours and costs and what has been booked so far.
  • Calculates how far the project is and whether the budget still covers the rest.
  • Warns about a project that threatens to go over budget, with the reason.
It warns and calculates; it changes nothing in the project.
See the project monitor
Extra work recorderRecords extra work as soon as it is reported from the site and drafts the letter to the client.
What it does
  • Takes a report of extra work: a few sentences, a photo, a dictated message.
  • Records it with the project, with date, who reported it and what extra needs doing.
  • Drafts an extra-work letter in your house style, with a price from your rates if known.
The letter passes you first; the client agrees before the extra work counts.
See the extra work recorder
Maintenance reminderSees which periodic maintenance or inspection is coming up, writes to the customer and proposes an appointment.
What it does
  • Keeps track per customer of when the maintenance or inspection is due again.
  • Writes to the customer a number of weeks in advance, in your tone.
  • Proposes two or three dates and puts the chosen appointment in the calendar.
The letters wait for approval; the appointments it puts in the calendar itself after a yes from the customer.
See the maintenance reminder
Supplier chaserChases delivery times and order confirmations with your suppliers, so the materials are there when the work starts.
What it does
  • Keeps track of which orders have no confirmation yet.
  • Asks the supplier for the confirmation or the delivery time after a few days.
  • Reports a delivery that comes later than the work is scheduled.
A question to a supplier passes you until you let it go by itself; a schedule it never changes.
See the supplier chaser
Stock monitorFlags shortages in your stock and prepares an order proposal with the regular supplier.
What it does
  • Reads the stock levels from your web shop or your table.
  • Sees which items drop below the limit you have set.
  • Makes an order proposal per supplier, with quantities based on usage.
You approve every order proposal; the agent orders nothing itself.
See the stock monitor
Wkb file builderCollects photos, inspections and evidence per building project and compiles the consumer file and the authority file under the Dutch building quality act.
What it does
  • Collects photos, inspection reports, certificates and drawings per project from your folders and mail.
  • Puts them where the Dutch building quality act (Wkb) expects them in the file.
  • Reports which documents are still missing before completion approaches.
You and the quality assurer check the file before it is submitted. The agent collects and orders.
See the wkb file builder
Freight document processorReads consignment notes and proofs of delivery and links them to the trip, the order and the invoice.
What it does
  • Reads a consignment note (CMR) or a proof of delivery, even as a photo from the driver.
  • Picks out what was transported, for whom, and who signed.
  • Links the document to the order and sets it up with the invoice.
The invoice goes after your approval; linking documents it does itself.
See the freight document processor
AI agents for Operations and planning →

HR

9 AI agents
Vacancy writerWrites a vacancy text from your job profile, in your house style, and sets it up for posting.
What it does
  • Takes the job profile or a few sentences about the job.
  • Writes a vacancy text that says what the work is and what you offer, without empty words.
  • Makes a short version for LinkedIn and a long one for your website.
You approve the text before it appears anywhere.
See the vacancy writer
Application summariserSummarises incoming CVs against the requirements of the vacancy, so a person can decide faster and better.
What it does
  • Reads every CV and every cover letter that comes in.
  • Summarises per applicant what it says, next to the requirements of the vacancy.
  • Lines the summaries up, without an order from best to worst.
A person always decides who is invited and who is not. The agent summarises and makes no proposal.
See the application summariser
Onboarding guideArranges a new colleague's first week: the accounts, the checklist and the appointments are ready.
What it does
  • Makes the checklist for a new colleague from your fixed steps.
  • Puts the tasks with the right people: request accounts, workplace, clothing, instruction.
  • Books the introduction meetings in the calendars.
The welcome mail passes you; the tasks and appointments it sets up itself.
See the onboarding guide
Leave processorProcesses leave requests and keeps the balances; a sick report it only records, without medical details.
What it does
  • Reads a leave request from the mail or a form.
  • Checks the balance and whether too many colleagues are away at once.
  • Puts the request to the manager and adds the leave to the calendar after approval.
The manager approves every request. The agent prepares and keeps track.
See the leave processor
HR help deskAnswers employees' questions about arrangements from your own staff handbook, with the source attached.
What it does
  • Reads your staff handbook, your collective agreement texts and your arrangements.
  • Answers an employee's question with a reference to the place in the handbook.
  • Says so when something is not in the documents and then refers to the right colleague.
It answers only from your own documents and decides nothing; a request always goes to the manager.
See the HR help desk
Hours checkerFlags missing or unusual hours before the week is closed, so the invoice and the wages are right.
What it does
  • Reads the hours employees have entered.
  • Sees days without hours, hours without a project and days with strikingly many hours.
  • Asks the employee to complete or explain, in a short message.
It changes no hours. The employee completes and the manager approves.
See the hours checker
Freelancer hire checkerCollects the agreements, invoices and chamber of commerce details per hired freelancer and flags what needs attention; it gives no judgement.
What it does
  • Keeps the agreement, the chamber of commerce registration and the invoices together per freelancer.
  • Flags what often raises a question: long continuous engagement, one client, fixed hours.
  • Reports an agreement or registration that expires.
The agent flags. Whether a hire is in order, a person judges, together with your adviser.
See the freelancer hire checker
Payroll change processorPrepares the month's changes for the payroll package: a new colleague, changed hours, expense claims.
What it does
  • Collects the changes from mail, forms and the approved expense claims.
  • Puts them in the overview your payroll provider or your package expects.
  • Checks that a change is complete: effective date, amount, who.
You approve the overview before it goes to the payroll package or the payroll provider.
See the payroll change processor
Timesheet processorReads the timesheets of your temporary workers and sets the hours up for the wages and the invoice to the hirer.
What it does
  • Reads a timesheet: typed, scanned or as a photo, with the hirer's signature.
  • Sets the hours up per day and per type: regular, overtime, allowance.
  • Puts them next to the agreements with the hirer and reports a deviation.
You approve the hours before they go to the wages or the invoice.
See the timesheet processor
AI agents for HR →

Management and office

5 AI agents
Inbox assistantSorts your mailbox every morning and drafts a reply for the mails that need one.
What it does
  • Reads the new mail and sorts it: action, for information, can wait.
  • Drafts a reply for mails that need one, in your tone.
  • Summarises long mail threads in a few lines.
Every draft you send yourself, after reading. It sends nothing.
See the inbox assistant
Diary managerSchedules meetings between several people, also outside your company, and keeps your diary workable.
What it does
  • Finds a moment that suits everyone, also with external people who mail their availability.
  • Sends the invitation with agenda and location or meeting link.
  • Moves a meeting when someone cannot make it and informs the others.
A meeting within your rules it schedules itself; a meeting outside office hours or with a new party it puts in front of you first.
See the diary manager
Minute takerTurns a meeting into minutes with decisions and action points, with owner and date.
What it does
  • Reads the transcript or recording of a meeting in Teams or Zoom, or your own notes.
  • Writes short minutes: what was discussed, what was decided.
  • Lines up the action points, with who and when.
The minutes only go to the participants after your approval.
See the minute taker
Action item trackerFollows up the agreements from meetings: who was going to do what, when, and whether it happened.
What it does
  • Reads the action points from the minutes and the task list.
  • Reminds the owner a few days before the date, briefly and kindly.
  • Asks after the date whether it was done and records the answer.
It reminds your own colleagues; nothing goes outside and it changes no agreement.
See the action item tracker
Work-related costs monitorKeeps track of the free allowance of the Dutch work-related costs scheme and warns before you exceed it.
What it does
  • Calculates the free allowance from the wage sum you enter or from your payroll package.
  • Reads the costs that fall under the scheme from your accounts: parties, gifts, allowances.
  • Keeps track of how much allowance is left and warns at a limit you choose.
It calculates and warns. What falls under the scheme, you and your bookkeeper decide.
See the work-related costs monitor
AI agents for Management and office →

Reporting and analysis

4 AI agents
Data analystTurns a question in plain language into an overview or a chart from your own figures, with the calculation attached.
What it does
  • Takes a question, such as: which customers ordered less this year than last year?
  • Looks up the figures in your tables, your accounts or your web shop.
  • Makes an overview or a chart and explains how it calculated.
It reads and calculates; it changes no figures and sends nothing outside.
See the data analyst
Weekly report makerMakes a weekly overview for the management every Friday from your systems: turnover, outstanding, what happened.
What it does
  • Pulls the week's figures from your accounts, your CRM and your tables.
  • Puts them next to last week and next to the target you have set.
  • Writes a short explanation in plain language: what stands out and why.
The overview goes to colleagues only; it can go by itself or past you first.
See the weekly report maker
KPI monitorKeeps an eye on your key figures and reports a deviation on the day it appears.
What it does
  • Reads the figures you have named every day: turnover, enquiries, outstanding, stock.
  • Compares them with the limit or the average you have chosen.
  • Reports a deviation with the figures attached, in Teams, Slack or by mail.
It reports and does nothing else. What you do with a report, you decide.
See the KPI monitor
Sustainability questionnaire fillerFills in the sustainability and supply-chain questionnaires of large customers from your own data, for checking.
What it does
  • Reads the questionnaire a customer sends, even a long form.
  • Looks up the answers in your own documents: energy, waste, staff, certificates.
  • Fills in what it can substantiate and marks what is missing.
You check every answer before the list goes to the customer. The agent invents nothing and leaves open what it does not know.
See the sustainability questionnaire filler
AI agents for Reporting and analysis →

Knowledge and research

4 AI agents
Knowledge base assistantAnswers internal questions from your own documents and manuals, with the source attached.
What it does
  • Reads the documents you give it: manuals, procedures, product sheets.
  • Answers a colleague's question with a reference to the document and the page.
  • Says so when the answer is not in the documents.
It answers internally from your own sources; nothing goes outside.
See the knowledge base assistant
ResearcherDoes desk research on a question and delivers a short report with sources you can check.
What it does
  • Sharpens your question into something that can be researched.
  • Searches public sources and the documents you give it.
  • Writes a short report: what is known, what is not, and where it is.
The report is for you; it publishes nothing and contacts nobody.
See the researcher
Regulation trackerFollows changes in laws and regulations for your industry and summarises every week what changes for you.
What it does
  • Reads the sources you name: government sites, industry news, newsletters.
  • Filters what concerns your industry and your subjects.
  • Summarises per change what changes, from when, and what it may mean for you.
The overview is information, not advice. What you do with it, you decide.
See the regulation tracker
AI skills coachHelps employees use AI well: with tips, exercises and an answer to the question whether something is allowed.
What it does
  • Gives an employee with a question about AI a short answer with an example.
  • Offers short exercises, fitting that employee's work.
  • Explains what may and may not go into an AI tool, according to your rules.
It coaches; it decides nothing and keeps no personal data of employees.
See the AI skills coach
AI agents for Knowledge and research →

Webshop and payments

4 AI agents
Product describerWrites product texts and attributes for your web shop from the supplier's data, in your style.
What it does
  • Reads the supplier's data: name, dimensions, material, specifications.
  • Writes a product text in your style, with the attributes lined up.
  • Fills in the fields of your web shop: title, description, attributes, keywords.
Nothing goes live without your approval; the products sit ready as drafts.
See the product describer
Order monitorFlags orders that get stuck: not paid, not shipped or in transit too long.
What it does
  • Reads the orders from your web shop and their status every day.
  • Sees an order that stays in the same step too long.
  • Reports it with the order attached: what is missing, since when.
A message to a customer passes you; a note to your own team goes by itself.
See the order monitor
Payment reconcilerReconciles the payments of Mollie and Stripe with your accounts, including the fees and the payouts.
What it does
  • Reads the payments and payouts of Mollie and Stripe.
  • Puts them next to the orders and the bank credits.
  • Books the payment provider's fees separately and sets the matching lines up.
What fits exactly it sets up; the booking goes after your approval, or by itself if you set that.
See the payment reconciler
Order entry agentPuts orders that customers send by mail, PDF or Excel into your system, for checking, without retyping.
What it does
  • Reads an order from a mail, a PDF or a customer's spreadsheet.
  • Recognises the items by your item numbers or by the description.
  • Sets the order up in your web shop, ERP or table, with the customer and the delivery address.
Every order waits for a yes before it is processed.
See the order entry agent
AI agents for Webshop and payments →

Documents and communication

4 AI agents
Contract readerSummarises a contract, marks what deviates from your standard and puts the deadlines in the diary.
What it does
  • Reads the contract you give it, even a scan.
  • Summarises what is in it: parties, term, price, notice period, liability.
  • Puts it next to your standard and marks every deviation.
You decide whether you sign. The agent reads and marks; it signs nothing and sends nothing.
See the contract reader
Document drafterMakes letters, reports and standard documents in your house style from a few sentences or a table.
What it does
  • Takes a short instruction: what kind of document, for whom, with which data.
  • Picks the right template from your house style and fills it in.
  • Writes the text in your tone, without inventing anything.
A document that goes outside is read by a person. The agent sets it up.
See the document drafter
ArchivistGives documents a proper name and files them in the right place in SharePoint, OneDrive or Drive.
What it does
  • Reads a document that arrives by mail or in an inbox folder.
  • Recognises what it is: an invoice, a contract, a drawing, a certificate.
  • Names it according to your rules, with date, customer and type.
It moves and renames; it never deletes anything. A document it is unsure about it sets aside.
See the archivist
Privacy request handlerHandles an access or erasure request within the statutory period: acknowledge, collect, set up.
What it does
  • Recognises a request for access or erasure in the mailbox.
  • Acknowledges receipt and puts the deadline in the diary.
  • Collects what your systems hold about that person and puts it in an overview.
Nothing goes to the requester and nothing is erased without your approval.
See the privacy request handler
AI agents for Documents and communication →

Daily work

4 AI agents
Personal assistantGives you a day start every morning: your diary, the mail that matters and today's tasks, on one screen.
What it does
  • Reads your diary for today and adds travel time and preparation.
  • Pulls from your mailbox what needs an answer today.
  • Adds your tasks for today, with what you did not finish yesterday.
The day start is for you alone; it sends nothing on your behalf.
See the personal assistant
Task collectorPicks tasks out of mail and chat and puts them in your task list, with a date if one is mentioned.
What it does
  • Recognises in a mail or a chat message a request that is a task.
  • Puts the task in your task list, with the sender and the date if one is mentioned.
  • Adds a link to the message, so you find the context again.
It puts tasks in your list and nowhere else; it does not reply to the sender.
See the task collector
Data entry agentPuts data from PDFs, forms and photos into your system, so nobody has to retype it any more.
What it does
  • Reads a PDF, a completed form or a photo of a document.
  • Picks out the data you name: name, address, amount, date, number.
  • Puts it in the table or the system you point to.
You choose whether it may write in the table itself or set up for checking first. What it is not sure of is always marked.
See the data entry agent
SummariserSummarises long mail threads, documents and recordings into what you need to know and what is asked of you.
What it does
  • Reads a long mail thread, a document or a transcript.
  • Summarises in a few lines: what is going on, what has been decided, what is being asked.
  • Puts the questions to you at the top.
The summary is for you; it answers nobody.
See the summariser
AI agents for Daily work →

Frequently asked questions

Can an agent send or book things itself?

Only if you allow it, and by default everything that goes out is set to "approve first". You set the limit: what falls within it, the agent does itself; what falls outside it comes to you first. Every run can be read back afterwards.

Which data does an agent see?

Only the integrations and documents you have given that agent. An agent for the mailbox does not see your books, unless you add them. You arrange that per agent, and it is shown alongside.

Which AI supplier does the agent use?

Altramano works with more than ten AI providers. We choose the model that suits each task, or you decide which models may be used. If the data has to stay in the EU, Altramano only uses providers that process in the EU. You see the usage per agent.

How many agents can I make?

As many as you like. In practice a company starts with two or three — the morning summary, the enquiries, the minutes — and grows from there.

Does our administrator lose work because of this?

No. An agent does the tasks that come back every day: retyping, forwarding, looking things up, reminding. The work that asks for judgement — speaking to a customer, tracking down a discrepancy, weighing up an exception — stays people's work, and there is more time for it. In practice the work shifts from entering to checking: someone approves what the agent has prepared. That is why training belongs with it.

Set up your first agent

In the demo we build one together on your own mailbox.

Book a demo