Maintenance reminder
Sees which periodic maintenance or inspection is coming up, writes to the customer and proposes an appointment.
Saves, estimated: ± 30 minutes a week
Maintenance reminder is an AI agent from Altramano for operations and planning. An AI agent does a task that involves reading, assessing or writing, such as assessing an enquiry or drafting a reply. It puts it in front of you, or does it itself if you want it to.
What it does
- Keeps track per customer of when the maintenance or inspection is due again.
- Writes to the customer a number of weeks in advance, in your tone.
- Proposes two or three dates and puts the chosen appointment in the calendar.
- Reports which customers have not responded.
An example
- In
- Seventeen boilers whose annual service falls in October.
- Out
- Seventeen letters for approval, each with three dates, and a list of who has not yet responded.
Integrations it uses
Google CalendarCreate, search and update events in Google Calendar, with triggers on new or changed events.
Microsoft Outlook CalendarCreate, search and update events in the Outlook calendar, with triggers on new events.
GmailFind, send and answer mail in Gmail, with a trigger on new mail.
Microsoft OutlookFind, send, answer and draft mail in Outlook and pull attachments, with a trigger on new mail.
Google SheetsRead, add and update rows in Google Sheets, with a trigger on a new row.
Where the limit lies
The letters wait for approval; the appointments it puts in the calendar itself after a yes from the customer.
Templates it bundles
| Sjabloon | Soort | What it does |
|---|---|---|
| Recurring maintenance and the annual call | automation | Maintenance contracts in a table; a call to the customer six weeks beforehand, for approval. |
Industries where this comes up
Frequently asked questions
Where does it get the maintenance dates?
From a table per customer or from your own system: the installation, the last service and the interval.
Can it also track inspections with a statutory interval?
Yes. You give the interval, and it writes in time. The inspection itself is done by a person.
What if a customer does not respond?
Then it sends a reminder and reports it to you, so you can call.