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AI agents that take work off your hands

Work that comes back every day and asks for judgement, you set up once.

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What is an AI agent?

An AI agent does a task that involves reading, assessing or writing, such as assessing an enquiry or drafting a reply. It puts it in front of you, or does it itself if you want it to. It works with its own instructions and only the sources you give it.

  • 80+AI agents — ready for use
  • 13departments — where the work sits
  • 700+integrations — with the systems you already have

What an agent does for you

What are you running into? Choose it, and see when which agent takes the work over. For each task you decide whether it brings it to you first.

An ordinary working day with your agents

  1. Every morning 07:30Inbox assistantYour inbox sorted, draft replies ready.
  2. On a new requestQuote makerA draft quote in your house style, for approval.
  3. After a meetingMinute takerDecisions and action items with owner and date.
  4. Friday 16:00Weekly report makerThe weekly report for management.

I retype invoices and receipts: this is how 4 agents take it over

All about this problem →
  1. On a new invoice in the mailPurchase invoice processorSet up in your accounting package, for approval.
  2. On a colleague's receiptExpense checkerChecked against your rules.
  3. On a PDF or formData entry agentThe data is in your system.
  4. On sendingE-invoice preparerYour invoice in e-invoice format.

Customers pay late: this is how 4 agents take it over

All about this problem →
  1. Every morningBank reconcilerPayments matched to invoices.
  2. After the due dateReceivables monitorA reminder in your tone.
  3. On a payoutPayment reconcilerMollie and Stripe reconciled with your accounts.
  4. Every MondayCash flow monitorWhat is coming in and going out.

Quotes and requests are left waiting: this is how 4 agents take it over

All about this problem →
  1. On a new requestLead follow-up agentA reply within minutes, the lead in your CRM.
  2. After the first conversationQuote makerA draft quote, for approval.
  3. Five days laterQuote follow-up agentA follow-up message in your tone.
  4. After every contactCRM keeperNotes and mails in your CRM.

The inbox is overflowing: this is how 4 agents take it over

All about this problem →
  1. Every morning 07:30Inbox assistantSorted, with draft replies.
  2. On every incoming questionRequest sorterLabel, priority, right colleague.
  3. On a task in a mailTask collectorThe task is in your task list.
  4. On a long threadSummariserWhat you need to know, in five lines.

Customers wait too long for an answer: this is how 4 agents take it over

All about this problem →
  1. Day and nightCustomer service agentAnswers by mail and chat, from your own knowledge.
  2. On a WhatsApp messageWhatsApp assistantAn answer or a handover to a colleague.
  3. On a complaintComplaint handlerA summary and a draft reply.
  4. On a new reviewReview responderA reply in your tone.

Reports and figures cost me hours: this is how 4 agents take it over

All about this problem →
  1. When you ask a questionData analystAn overview or chart from your own figures.
  2. Every dayKPI monitorAn alert on a deviation.
  3. Every MondayCash flow monitorThe overview of in and out.
  4. Friday 16:00Weekly report makerThe weekly report for management.

Jobs and materials get mixed up: this is how 5 agents take it over

All about this problem →
  1. On a new jobJob request processorAddress, contact and work in the right list.
  2. Every morningDaily briefing agentThe appointments and context per employee.
  3. On an order confirmationMaterials checkerEvery difference from your order reported.
  4. Two days before the startSupplier chaserDelivery times chased.
  5. Every weekProject monitorProgress and budget side by side.

HR administration eats up time: this is how 4 agents take it over

All about this problem →
  1. On a new colleagueOnboarding guideAccounts and checklist for week one.
  2. On a leave requestLeave processorProcessed, balance updated.
  3. Friday afternoonHours checkerMissing hours flagged.
  4. At the end of the monthPayroll change processorChanges ready for the payroll package.

No time for marketing and social media: this is how 4 agents take it over

All about this problem →
  1. Every MondaySocial media plannerThe week's posts scheduled.
  2. Once a weekLinkedIn writerA post for management.
  3. Once a monthNewsletter makerThe newsletter ready after your approval.
  4. On a changeGoogle Business Profile managerYour profile up to date.

Rules and files take a lot of time: this is how 4 agents take it over

All about this problem →
  1. During the projectWkb file builderPhotos and inspections in the file.
  2. On an access requestPrivacy request handlerHandled within the deadline.
  3. On a new freelancerFreelancer hire checkerAgreements and details in one place.
  4. Every weekRegulation trackerWhat changes for you.

Agreements from meetings are forgotten: this is how 3 agents take it over

All about this problem →
  1. When schedulingDiary managerA time that suits everyone.
  2. After the meetingMinute takerDecisions and action items.
  3. On the agreed dateAction item trackerA check: has it happened?

Knowledge sits in heads and folders: this is how 3 agents take it over

All about this problem →
  1. When someone asksKnowledge base assistantAn answer from your own documents, with source.
  2. On a new documentArchivistRight name, right folder.
  3. On a new contractContract readerA summary and deadlines in the diary.
See all 82 agents

You set the limit

For each task you choose. Bring it to you first, or do it itself. Replies to this customer go out straight away; replies to new customers come to you first.

Only the sources you give it. An agent sees nothing outside the integrations and documents you have assigned to it.

You decide

Every run readable afterwards. What went in, what came out, step by step.

Started by you or by an automation. At a fixed time, on a new mail, or with one click.

Every agent follows your Company Brain. What your rules say about discounts, tone or approval applies to the agent too.

Agent or automation?

Fixed steps

Automation

If this happens, do that. Predictable, the same every time.

  1. Invoice arrives
  2. Read it
  3. Into the dossier
  4. Up for approval
Judgement needed

Agent

The agent weighs it up; you decide.

Read this mailbox and say what needs attention.
Answer this enquiry in our tone.

For each task you decide whether it brings it to you first.

The two work together: an automation can start an agent, and an agent can hand its work over to an automation.

This is how you ask for it in the Studio
“Every morning at 07:30, prepare a summary of the shared mailbox, sorted by urgency, and mark anything about outstanding invoices.”

The agent is running in two minutes.

Start with one AI agent

Choose one task that comes back every day, such as preparing purchase invoices or following up quotes. You do not pay per agent. If you want an automation or an app later, it is already included.

See all AI agents

Part of Altramano

AI agents are one part of your workspace.

In the same place you ask the Studio for things, your automations run and you build apps. Everything works with your Company Brain and with the systems you already have.

Start with what you need now. The rest is already included.

See what is in each tier

More about AI agents

Three pages that go deeper: what it is, what others do with it, and how you build one yourself.

  • 01

    What is an AI agent?

    An AI agent does one task as soon as something comes in, in your own environment and within the limit you set. Explained, with how it differs from a chatbot.

    Read the explanation →
  • 02

    Examples of AI agents

    What AI agents do in practice: preparing purchase invoices, following up quotes, sorting mail, sending reports round. Per department, with approval.

    See the examples →
  • 03

    Building an AI agent yourself

    How to set up an AI agent yourself: choose the task, describe it, point it at the sources, test it and switch approval on. Without programming.

    Build one yourself →

More than 80 AI agents, ready to use

Every agent does one task, in your own environment and within the limit you set. Choose a department or see them all.

82 agents13 departments

15 agents for “invoice” Clear search

Administration and financePurchase invoice processorReads the purchase invoices in your mailbox and sets them up in your accounting package, for approval.
What it does
  • Picks every purchase invoice out of the mailbox, even as an attachment in a forwarded mail.
  • Reads supplier, invoice number, amount and VAT and puts them in the file.
  • Sets the invoice up in Exact, Visma, AFAS, SnelStart, e-Boekhouden, Twinfield and more.
By default you approve every invoice before it is booked. If you want invoices under a certain amount to go through by themselves, for example under €1,000, you set that limit yourself. A deviation always goes to the top of the list.
See the purchase invoice processor
Administration and financeReceivables monitorFollows your outstanding items, sends reminders in your tone and reports who does not respond.
What it does
  • Pulls the outstanding items per customer from your accounting package every week.
  • Prepares a friendly reminder for an invoice past its due date, in your words.
  • Sends a second reminder after a period you decide.
Every reminder waits for approval before it goes out. You can also let the first reminder go by itself.
See the receivables monitor
Administration and financeBank reconcilerMatches incoming bank transactions to the right invoices and puts only the deviations in front of you.
What it does
  • Reads the new bank transactions and looks up the matching invoice by number, amount and name.
  • Matches a payment that fits exactly and sets it up in your accounting package.
  • Puts forward a payment that does not fit: a different amount, a partial payment, an unknown sender.
A payment that fits exactly it matches itself; every deviation waits for your approval.
See the bank reconciler
Administration and financeVAT preparerPrepares the quarterly VAT overview and the deviations for your bookkeeper; the return itself it does not file.
What it does
  • Pulls the quarter's turnover and input tax from your accounting package.
  • Puts the VAT amounts next to the invoices and marks what deviates, such as a wrong rate.
  • Lists missing invoices and unclear bookings with a question.
You or your bookkeeper checks the overview. The return itself is filed by a person, never by the agent.
See the VAT preparer
Administration and financeSales invoice makerCreates the sales invoice as soon as a job is finished or the hours are approved, and sets it up for sending.
What it does
  • Sees that a job has been finished or that a period of hours has been approved.
  • Sets up the lines of the invoice: hours, materials, the agreed price, VAT.
  • Creates the invoice in your accounting package, in your layout.
You approve the invoice before it goes to the customer.
See the sales invoice maker
Administration and financeCash flow monitorGives you a weekly overview of what is coming in and going out, and warns in time when it gets tight.
What it does
  • Reads the outstanding sales and purchase invoices and their due dates.
  • Puts the fixed costs you have entered next to them, such as rent, salaries and subscriptions.
  • Makes an overview of the next six weeks: what you expect to receive and to pay.
It sends nothing out and books nothing; the overview is for you. You decide what to do with it.
See the cash flow monitor
Administration and financePayment run preparerPrepares a payment run on the due date with every purchase invoice that is due, for approval.
What it does
  • Looks every day at which approved purchase invoices fall due within the chosen days.
  • Puts them together in a payment proposal, with supplier, amount and due date.
  • Keeps invoices apart where something is wrong: a dispute, a credit note still to come.
You approve the payment proposal. The payment itself you make in your bank or your accounting package; the agent pays nothing.
See the payment run preparer
Administration and financeE-invoice preparerPrepares your sales invoices in e-invoice format and reads incoming e-invoices, ready for the European rules of 2030.
What it does
  • Converts a sales invoice from your accounting package into the e-invoice format UBL.
  • Checks that all mandatory fields are there, such as VAT number and reference.
  • Reads an incoming e-invoice and sets it up as a purchase invoice.
You approve the invoice before it is sent; an incoming e-invoice waits for a yes before it is booked.
See the e-invoice preparer
Customer serviceRequest sorterGives every incoming question a label and a priority and puts it with the right colleague.
What it does
  • Reads every new mail or ticket in the shared mailbox.
  • Works out what it is about: a fault, an invoice, an order, a complaint.
  • Gives a priority according to your rules, for instance faults always at the top.
It sorts and assigns; it does not answer. An assignment can always be reversed.
See the request sorter
Customer serviceComplaint handlerSummarises a complaint, drafts a reply and makes sure the customer gets a solution.
What it does
  • Recognises a complaint in the mailbox and summarises what happened and what the customer wants.
  • Looks up the order, the invoice or the earlier contacts.
  • Drafts a reply in your tone, with a proposal according to your policy.
Every reply to a complaint passes a person first. The agent proposes; you decide what you offer the customer.
See the complaint handler
Operations and planningFreight document processorReads consignment notes and proofs of delivery and links them to the trip, the order and the invoice.
What it does
  • Reads a consignment note (CMR) or a proof of delivery, even as a photo from the driver.
  • Picks out what was transported, for whom, and who signed.
  • Links the document to the order and sets it up with the invoice.
The invoice goes after your approval; linking documents it does itself.
See the freight document processor
HRHours checkerFlags missing or unusual hours before the week is closed, so the invoice and the wages are right.
What it does
  • Reads the hours employees have entered.
  • Sees days without hours, hours without a project and days with strikingly many hours.
  • Asks the employee to complete or explain, in a short message.
It changes no hours. The employee completes and the manager approves.
See the hours checker
HRFreelancer hire checkerCollects the agreements, invoices and chamber of commerce details per hired freelancer and flags what needs attention; it gives no judgement.
What it does
  • Keeps the agreement, the chamber of commerce registration and the invoices together per freelancer.
  • Flags what often raises a question: long continuous engagement, one client, fixed hours.
  • Reports an agreement or registration that expires.
The agent flags. Whether a hire is in order, a person judges, together with your adviser.
See the freelancer hire checker
HRTimesheet processorReads the timesheets of your temporary workers and sets the hours up for the wages and the invoice to the hirer.
What it does
  • Reads a timesheet: typed, scanned or as a photo, with the hirer's signature.
  • Sets the hours up per day and per type: regular, overtime, allowance.
  • Puts them next to the agreements with the hirer and reports a deviation.
You approve the hours before they go to the wages or the invoice.
See the timesheet processor
Documents and communicationArchivistGives documents a proper name and files them in the right place in SharePoint, OneDrive or Drive.
What it does
  • Reads a document that arrives by mail or in an inbox folder.
  • Recognises what it is: an invoice, a contract, a drawing, a certificate.
  • Names it according to your rules, with date, customer and type.
It moves and renames; it never deletes anything. A document it is unsure about it sets aside.
See the archivist

Frequently asked questions

Can an agent send or book things itself?

Only if you allow it, and by default everything that goes out is set to "approve first". You set the limit: what falls within it, the agent does itself; what falls outside it comes to you first. Every run can be read back afterwards.

Which data does an agent see?

Only the integrations and documents you have given that agent. An agent for the mailbox does not see your books, unless you add them. You arrange that per agent, and it is shown alongside.

Which AI supplier does the agent use?

Altramano works with more than ten AI providers. We choose the model that suits each task, or you decide which models may be used. If the data has to stay in the EU, Altramano only uses providers that process in the EU. You see the usage per agent.

How many agents can I make?

As many as you like. In practice a company starts with two or three — the morning summary, the enquiries, the minutes — and grows from there.

Does our administrator lose work because of this?

No. An agent does the tasks that come back every day: retyping, forwarding, looking things up, reminding. The work that asks for judgement — speaking to a customer, tracking down a discrepancy, weighing up an exception — stays people's work, and there is more time for it. In practice the work shifts from entering to checking: someone approves what the agent has prepared. That is why training belongs with it.

Set up your first agent

In the demo we build one together on your own mailbox.

Book a demo