Materials checker
Compares the supplier's order confirmation with what you ordered and reports every difference.
Saves, estimated: ± 1 hour a week, and no surprise on the invoice
Materials checker is an AI agent from Altramano for operations and planning. An AI agent does a task that involves reading, assessing or writing, such as assessing an enquiry or drafting a reply. It puts it in front of you, or does it itself if you want it to.
What it does
- Reads the order confirmation the supplier mails.
- Puts it next to the order or the job the materials are for.
- Reports differences: a different quantity, a different price, a later delivery time.
- Files a confirmation that matches with the job.
An example
- In
- An order confirmation from a wholesaler with 14 lines and a delivery time of three weeks.
- Out
- Twelve lines match; two lines have a higher price and the delivery is a week later than agreed. A note with the differences.
Integrations it uses
GmailFind, send and answer mail in Gmail, with a trigger on new mail.
Microsoft OutlookFind, send, answer and draft mail in Outlook and pull attachments, with a trigger on new mail.
Microsoft SharePointFiles, folders and list items in SharePoint, with triggers on new files.
Google DriveRead, upload and move files and folders in Google Drive, with a trigger on a new file.
Where the limit lies
You decide what to do with a difference; the agent does not contact the supplier.
Templates it bundles
| Sjabloon | Soort | What it does |
|---|---|---|
| Materials and purchasing → approval → supplier | automation | A materials request goes to the supplier as an order once approved. |
Industries where this comes up
Frequently asked questions
Where is my order?
In the mail you ordered with, in a table or in the job. You point it to where to look.
What if the supplier sends a PDF without text?
Then it reads the scan. If that fails, it reports it and you look yourself.
Can it compare the supplier's invoice too?
Yes, with the confirmation and the order. So you see a difference before you pay.
