Extra work recorder
Records extra work as soon as it is reported from the site and drafts the letter to the client.
Saves, estimated: ± 1 hour a week, and no forgotten extra work
Extra work recorder is an AI agent from Altramano for operations and planning. An AI agent does a task that involves reading, assessing or writing, such as assessing an enquiry or drafting a reply. It puts it in front of you, or does it itself if you want it to.
What it does
- Takes a report of extra work: a few sentences, a photo, a dictated message.
- Records it with the project, with date, who reported it and what extra needs doing.
- Drafts an extra-work letter in your house style, with a price from your rates if known.
- Makes sure the client agrees before the work is carried out.
An example
- In
- A photo and two sentences from the foreman: the pipe runs differently from the drawing, an extra day's work.
- Out
- An extra-work line with the project and a letter to the client, for approval.
Integrations it uses
Microsoft OneDriveRead, upload and move files and folders in OneDrive, with a trigger on a new file.
Google DriveRead, upload and move files and folders in Google Drive, with a trigger on a new file.
Microsoft SharePointFiles, folders and list items in SharePoint, with triggers on new files.
GmailFind, send and answer mail in Gmail, with a trigger on new mail.
Microsoft OutlookFind, send, answer and draft mail in Outlook and pull attachments, with a trigger on new mail.
Where the limit lies
The letter passes you first; the client agrees before the extra work counts.
Templates it bundles
| Sjabloon | Soort | What it does |
|---|---|---|
| Approve additional work | automation | Additional work from an engineer goes past the planner first and then to the customer as a confirmation. |
| Studio: additional work per project | Studio task | A report of additional work per project: the number, the amount and the percentage of the contract sum. |
Industries where this comes up
Frequently asked questions
Can the foreman report it from their phone?
Yes, with a photo and a few sentences, by mail or by message. That is enough.
Does it calculate the price itself?
Only with rates you have recorded. Otherwise it leaves the price open for you.
Does the client see the report?
Only once you have approved the letter. Nothing goes outside earlier.