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AI for webshop and payments

Orders into the books and the planning, payments matched to invoices, stock in view.

Those hours go into your range and your customers, instead of into hunting down orders and payments.

Webshop and payments is a department in Altramano with 9 ready-made templates for orders, payments and stock.

What runs on its own

  • New orders from Shopify or WooCommerce into the books and the planning.
  • Matching payments and refunds to invoices.
  • Stock notifications with a proposed order.
  • A daily revenue message in Teams.
  • Handling returns with a confirmation and a credit note for approval.

9 templates for this department

Every template comes with a manual in plain English. Choose one, point it at one or two integrations, fill in three settings at most.

SjabloonSoortWhat it does
Order → confirmation and tableautomation + assistantEvery order (through a webhook from your webshop) lands in a table and the customer gets a confirmation, for approval.
Payment → bookkeepingautomationPaid orders are bundled daily for the books (Visma, Basecone, AFAS or Exact), ready to book.
Daily revenueautomationEvery morning, yesterday's revenue from your orders table: the count, the amount, the top products.
Product textsAI agentAn assistant that writes product texts: a title, a short and a long description, the benefits, the specifications.
Returns policyAI agentAn assistant that answers questions about returns, exchanges and warranty according to your own terms.
Review after deliveryautomationSeven days after delivery, a review request, for approval.
Refund → approvalautomationA refund request goes past you first; once approved the customer is notified and administration gets the instruction.
Abandoned basket → reminderautomationA day after an abandoned basket, a friendly reminder, for approval.
Stock low → purchase proposalautomationIf a product drops below its minimum stock you get a purchase proposal; once approved the order goes to the supplier.

In the Studio

"Make a dashboard from this webshop export: revenue per product group, return rate and margin."

AI agents for webshop and payments

  • Product describer

    Writes product texts and attributes for your web shop from the supplier's data, in your style.

    Benefit: Web shop product texts from supplier data.

  • Order monitor

    Flags orders that get stuck: not paid, not shipped or in transit too long.

    Saves, estimated: ± 5 hours a week

  • Payment reconciler

    Reconciles the payments of Mollie and Stripe with your accounts, including the fees and the payouts.

    Saves, estimated: ± 2 hours a week

  • Order entry agent

    Puts orders that customers send by mail, PDF or Excel into your system, for checking, without retyping.

    Saves, estimated: ± 3 hours a week
All AI agents

Industries where this comes up

What runs on its own in your industry

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Choose your industry and your department. You see straight away which task we would take over first, and what that saves you per week.

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Installation companiesConstruction and contractorsAccountancy and bookkeeping firmsWholesaleTransport and logistics

Choose a department

11 sjablonen voor operations and planningTake the free scan
13 sjablonen voor administration and financeTake the free scan
11 sjablonen voor salesTake the free scan

Work orders from the mail into the planning

Nu

Requests and work orders come in as mail or PDF and are retyped into the planning by hand.

Straks

Every new mail with a work order is read, the details (address, customer, fault, requested date) are put into the planning or a table and the planner gets a notification.

Limit: comes to you first by default.

Saves, estimated

± 3 hours a week

and no retyping errors in addresses and dates

Choose a department

11 sjablonen voor operations and planningTake the free scan
13 sjablonen voor administration and financeTake the free scan
9 sjablonen voor management and officeTake the free scan

Recording additional work from the site

Nu

Additional work is agreed verbally and only missed at the final settlement.

Straks

The site manager sends a photo or a few lines through a form or WhatsApp; an additional-work letter is prepared in the house style, for the project lead's approval and then the customer's.

Limit: comes to you first by default.

Saves, estimated

± 1 hour a week per project

Additional work that would otherwise not be invoiced

Choose a department

13 sjablonen voor administration and financeTake the free scan
26 sjablonen voor reporting and analysisTake the free scan
8 sjablonen voor knowledge and researchTake the free scan

A delivery list per client from the month's receipts

Nu

Staff mail clients for missing receipts and keep track of it in a spreadsheet.

Straks

Per company file it works out which receipts and bank statements are missing; the client gets a friendly list by mail, in your tone, once you have approved it.

Limit: comes to you first by default.

Saves, estimated

± 4 hours a week per member of staff on chasing paperwork

Choose a department

9 sjablonen voor webshop and paymentsTake the free scan
13 sjablonen voor administration and financeTake the free scan
11 sjablonen voor salesTake the free scan

Orders from the webshop into the books

Nu

Webshop orders are entered into the accounting package as invoices by hand.

Straks

Every new order in Shopify or WooCommerce is entered into Exact, Visma or AFAS as a sales order or an invoice, and the payment is matched to it.

Limit: runs by itself; you can look back at everything in Runs.

Saves, estimated

± 5 hours a week

no double entry

Choose a department

11 sjablonen voor operations and planningTake the free scan
13 sjablonen voor administration and financeTake the free scan
9 sjablonen voor documents and communicationTake the free scan

Transport orders from the mail into the planning

Nu

Orders come in as mail or PDF and are retyped into the planning board.

Straks

Every order is read (loading address, unloading address, time window, reference), put into the planning or a table and confirmed to the customer once approved.

Limit: comes to you first by default.

Saves, estimated

± 4 hours a week on planning

Integrations these templates use

One workspace

Everything in one place.

What you see on this page happens in one place. You ask the Studio, automations and AI agents do the work, and what your systems cannot do, you add with an app. Everything works with your Company Brain and with the systems you already have.

Start with what you need now. The rest is already included.

See what is in each tier

You set the limit

What falls within it runs by itself. What falls outside it comes to you first.

For example: it books invoices under €1,000 straight through; above that, they come to you first. You choose that amount yourself. You can look back at everything that has happened.

Frequently asked questions

Which webshops and payment services?

Shopify, WooCommerce, Mollie and Stripe are on straight away; others through HTTP or a webhook.

Does it book into the accounts by itself?

Orders and payments can be booked automatically; credit notes and anomalies go through approval. You choose, per step.

What about a duplicate order?

The automation recognises duplicates by order number and sets them aside for checking.

What if the AI makes a mistake?

You set the limit. Above it, it comes to you first, and you can look back at everything.

Is this yet another system?

No. Your systems stay. Altramano does the work between them, and builds what you are missing.

Are we allowed to do this with our customer data?

Your own environment is in Amsterdam. If the data has to stay in the EU, Altramano only uses providers that process in the EU.

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Getting started

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