Payment run preparer
Prepares a payment run on the due date with every purchase invoice that is due, for approval.
Saves, estimated: ± 1 hour a week
Payment run preparer is an AI agent from Altramano for administration and finance. An AI agent does a task that involves reading, assessing or writing, such as assessing an enquiry or drafting a reply. It puts it in front of you, or does it itself if you want it to.
What it does
- Looks every day at which approved purchase invoices fall due within the chosen days.
- Puts them together in a payment proposal, with supplier, amount and due date.
- Keeps invoices apart where something is wrong: a dispute, a credit note still to come.
- Puts the proposal in front of you, so you say yes once.
An example
- In
- Thursday, 14 purchase invoices falling due in the next seven days, €19,640 together.
- Out
- A payment proposal of 13 invoices; one is kept apart because that supplier's credit note is still missing.
Integrations it uses
Exact OnlineReading and creating relations, items, sales invoices, ledger lines and outstanding items in Exact Online.
Visma eAccountingAll 228 actions of Visma eAccounting: customers, suppliers, sales and purchase invoices, items, entries, bank and VAT, with triggers on new invoices and bank transactions.
AFAS ProfitReading and writing in AFAS Profit through GetConnectors and UpdateConnectors, per administration, with a trigger on new rows or a Profit notification.
SnelStartReading and creating relations, items, the ledger, sales and purchase invoices, purchase, bank and cash entries, documents, quotes and sales orders in SnelStart. A purchase invoice is booked straight from the attachment or a UBL file. Works with the SnelStart packages inZicht and inControle.
e-BoekhoudenReading and creating relations, sales invoices, entries, outstanding items, ledger accounts and balances, items and cost centres in e-Boekhouden. Purchase invoices are booked as received invoices; sales invoices can go out through Peppol if you wish.
MoneybirdReading contacts, products, sales and purchase invoices in Moneybird, creating sales invoices, sending them and registering them as paid, with a trigger on every new or changed sales invoice.
Nmbrs AccountingReading contacts, outstanding debtors and creditors, ledger transactions and revenue in Nmbrs Accounting (formerly Yuki) and submitting sales invoices, with a trigger on every new or changed contact.
InformerReading relations, products, quotes, sales and purchase invoices in Informer, creating relations and creating and sending sales invoices, with a trigger on every new or changed relation.
Exact MultiversReading customers, suppliers, products, sales and purchase invoices, balances and the ledger in Exact Multivers and creating customers, with a trigger on every new or changed customer.- TwinfieldTwinfieldCreating and updating relations and creditors in Twinfield, creating sales invoices, purchase entries, bank and journal entries and requesting outstanding items and ledger transactions, with a trigger on every new outstanding sales invoice.
Where the limit lies
You approve the payment proposal. The payment itself you make in your bank or your accounting package; the agent pays nothing.
Frequently asked questions
Does it pay itself?
No. It prepares the proposal. The payment goes through your bank or your accounting package, after your approval.
Can I take an invoice out of the run?
Yes. You untick it, and it comes back in the next run, unless you put it on the waiting list.
Can it take early-payment discounts into account?
Yes. Tell it which suppliers offer one, and it puts those invoices earlier in the proposal.