Diary manager
Schedules meetings between several people, also outside your company, and keeps your diary workable.
Saves, estimated: ± 1 hour a week
Diary manager is an AI agent from Altramano for management and office. An AI agent does a task that involves reading, assessing or writing, such as assessing an enquiry or drafting a reply. It puts it in front of you, or does it itself if you want it to.
What it does
- Finds a moment that suits everyone, also with external people who mail their availability.
- Sends the invitation with agenda and location or meeting link.
- Moves a meeting when someone cannot make it and informs the others.
- Keeps time free for travel and for work without meetings.
An example
- In
- A request: schedule an hour with the accountant and the bank, some time in the next two weeks.
- Out
- Three proposals to both externals, and after their answer a meeting in everyone's diary with the meeting link.
Integrations it uses
Google CalendarCreate, search and update events in Google Calendar, with triggers on new or changed events.
Microsoft Outlook CalendarCreate, search and update events in the Outlook calendar, with triggers on new events.
CalendlyReceive appointments from Calendly as soon as they are booked or cancelled.
GmailFind, send and answer mail in Gmail, with a trigger on new mail.
Microsoft OutlookFind, send, answer and draft mail in Outlook and pull attachments, with a trigger on new mail.
ZoomCreate and follow meetings and webinars in Zoom.
Microsoft TeamsChannels, chats and messages in Teams, with triggers on new messages.
Where the limit lies
A meeting within your rules it schedules itself; a meeting outside office hours or with a new party it puts in front of you first.
Templates it bundles
| Sjabloon | Soort | What it does |
|---|---|---|
| Schedule a meeting with an agenda | automation | Request a meeting through the form; an agenda proposal appears and the invitation lands in the calendar. |
| Meeting planner | AI agent | An assistant that finds a free moment in your diary and puts the invitation ready as a draft. |
Frequently asked questions
How does it know when externals can?
It asks them by mail and reads their answer. Or they pick a time through a link.
May it just fill my diary?
Only within the rules you set: which days, which times, how many meetings a day.
What if two meetings clash?
Then it proposes a solution and waits for your choice.