Knowledge management with AI: a knowledge base of your files
Knowledge management is a knowledge base that answers from your own documents, with the source. Three agents take it over: a colleague's question, the new document in the right place under the right name, and the contract with its deadlines in the diary. Nothing goes outside.
- When someone asksKnowledge base assistantAn answer from your own documents, with source.
- On a new documentArchivistRight name, right folder.
- On a new contractContract readerA summary and deadlines in the diary.
These agents take it over
Knowledge base assistant
Answers internal questions from your own documents and manuals, with the source attached.
Saves, estimated: ± 2 hours a week, spread over the teamArchivist
Gives documents a proper name and files them in the right place in SharePoint, OneDrive or Drive.
Saves, estimated: ± 2 hours a week, and everything findableContract reader
Summarises a contract, marks what deviates from your standard and puts the deadlines in the diary.
Benefit: Deviations from your standard contract are marked.
Frequently asked questions
Where do my documents have to be?
In SharePoint, OneDrive or Google Drive. The agents read the folders you point them to and nothing beyond.
What if the answer is not in the documents?
Then the knowledge base assistant says so and refers to the colleague who knows. It invents no answer.
Does the archivist ever delete anything?
Never. It renames and moves according to your rules; a document it is unsure about, it sets aside.