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AI agents that take work off your hands

Work that comes back every day and asks for judgement, you set up once.

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What is an AI agent?

An AI agent does a task that involves reading, assessing or writing, such as assessing an enquiry or drafting a reply. It puts it in front of you, or does it itself if you want it to. It works with its own instructions and only the sources you give it.

  • 80+AI agents — ready for use
  • 13departments — where the work sits
  • 700+integrations — with the systems you already have

What an agent does for you

What are you running into? Choose it, and see when which agent takes the work over. For each task you decide whether it brings it to you first.

An ordinary working day with your agents

  1. Every morning 07:30Inbox assistantYour inbox sorted, draft replies ready.
  2. On a new requestQuote makerA draft quote in your house style, for approval.
  3. After a meetingMinute takerDecisions and action items with owner and date.
  4. Friday 16:00Weekly report makerThe weekly report for management.

I retype invoices and receipts: this is how 4 agents take it over

All about this problem →
  1. On a new invoice in the mailPurchase invoice processorSet up in your accounting package, for approval.
  2. On a colleague's receiptExpense checkerChecked against your rules.
  3. On a PDF or formData entry agentThe data is in your system.
  4. On sendingE-invoice preparerYour invoice in e-invoice format.

Customers pay late: this is how 4 agents take it over

All about this problem →
  1. Every morningBank reconcilerPayments matched to invoices.
  2. After the due dateReceivables monitorA reminder in your tone.
  3. On a payoutPayment reconcilerMollie and Stripe reconciled with your accounts.
  4. Every MondayCash flow monitorWhat is coming in and going out.

Quotes and requests are left waiting: this is how 4 agents take it over

All about this problem →
  1. On a new requestLead follow-up agentA reply within minutes, the lead in your CRM.
  2. After the first conversationQuote makerA draft quote, for approval.
  3. Five days laterQuote follow-up agentA follow-up message in your tone.
  4. After every contactCRM keeperNotes and mails in your CRM.

The inbox is overflowing: this is how 4 agents take it over

All about this problem →
  1. Every morning 07:30Inbox assistantSorted, with draft replies.
  2. On every incoming questionRequest sorterLabel, priority, right colleague.
  3. On a task in a mailTask collectorThe task is in your task list.
  4. On a long threadSummariserWhat you need to know, in five lines.

Customers wait too long for an answer: this is how 4 agents take it over

All about this problem →
  1. Day and nightCustomer service agentAnswers by mail and chat, from your own knowledge.
  2. On a WhatsApp messageWhatsApp assistantAn answer or a handover to a colleague.
  3. On a complaintComplaint handlerA summary and a draft reply.
  4. On a new reviewReview responderA reply in your tone.

Reports and figures cost me hours: this is how 4 agents take it over

All about this problem →
  1. When you ask a questionData analystAn overview or chart from your own figures.
  2. Every dayKPI monitorAn alert on a deviation.
  3. Every MondayCash flow monitorThe overview of in and out.
  4. Friday 16:00Weekly report makerThe weekly report for management.

Jobs and materials get mixed up: this is how 5 agents take it over

All about this problem →
  1. On a new jobJob request processorAddress, contact and work in the right list.
  2. Every morningDaily briefing agentThe appointments and context per employee.
  3. On an order confirmationMaterials checkerEvery difference from your order reported.
  4. Two days before the startSupplier chaserDelivery times chased.
  5. Every weekProject monitorProgress and budget side by side.

HR administration eats up time: this is how 4 agents take it over

All about this problem →
  1. On a new colleagueOnboarding guideAccounts and checklist for week one.
  2. On a leave requestLeave processorProcessed, balance updated.
  3. Friday afternoonHours checkerMissing hours flagged.
  4. At the end of the monthPayroll change processorChanges ready for the payroll package.

No time for marketing and social media: this is how 4 agents take it over

All about this problem →
  1. Every MondaySocial media plannerThe week's posts scheduled.
  2. Once a weekLinkedIn writerA post for management.
  3. Once a monthNewsletter makerThe newsletter ready after your approval.
  4. On a changeGoogle Business Profile managerYour profile up to date.

Rules and files take a lot of time: this is how 4 agents take it over

All about this problem →
  1. During the projectWkb file builderPhotos and inspections in the file.
  2. On an access requestPrivacy request handlerHandled within the deadline.
  3. On a new freelancerFreelancer hire checkerAgreements and details in one place.
  4. Every weekRegulation trackerWhat changes for you.

Agreements from meetings are forgotten: this is how 3 agents take it over

All about this problem →
  1. When schedulingDiary managerA time that suits everyone.
  2. After the meetingMinute takerDecisions and action items.
  3. On the agreed dateAction item trackerA check: has it happened?

Knowledge sits in heads and folders: this is how 3 agents take it over

All about this problem →
  1. When someone asksKnowledge base assistantAn answer from your own documents, with source.
  2. On a new documentArchivistRight name, right folder.
  3. On a new contractContract readerA summary and deadlines in the diary.
See all 82 agents

You set the limit

For each task you choose. Bring it to you first, or do it itself. Replies to this customer go out straight away; replies to new customers come to you first.

Only the sources you give it. An agent sees nothing outside the integrations and documents you have assigned to it.

You decide

Every run readable afterwards. What went in, what came out, step by step.

Started by you or by an automation. At a fixed time, on a new mail, or with one click.

Every agent follows your Company Brain. What your rules say about discounts, tone or approval applies to the agent too.

Agent or automation?

Fixed steps

Automation

If this happens, do that. Predictable, the same every time.

  1. Invoice arrives
  2. Read it
  3. Into the dossier
  4. Up for approval
Judgement needed

Agent

The agent weighs it up; you decide.

Read this mailbox and say what needs attention.
Answer this enquiry in our tone.

For each task you decide whether it brings it to you first.

The two work together: an automation can start an agent, and an agent can hand its work over to an automation.

This is how you ask for it in the Studio
“Every morning at 07:30, prepare a summary of the shared mailbox, sorted by urgency, and mark anything about outstanding invoices.”

The agent is running in two minutes.

Start with one AI agent

Choose one task that comes back every day, such as preparing purchase invoices or following up quotes. You do not pay per agent. If you want an automation or an app later, it is already included.

See all AI agents

Part of Altramano

AI agents are one part of your workspace.

In the same place you ask the Studio for things, your automations run and you build apps. Everything works with your Company Brain and with the systems you already have.

Start with what you need now. The rest is already included.

See what is in each tier

More about AI agents

Three pages that go deeper: what it is, what others do with it, and how you build one yourself.

  • 01

    What is an AI agent?

    An AI agent does one task as soon as something comes in, in your own environment and within the limit you set. Explained, with how it differs from a chatbot.

    Read the explanation →
  • 02

    Examples of AI agents

    What AI agents do in practice: preparing purchase invoices, following up quotes, sorting mail, sending reports round. Per department, with approval.

    See the examples →
  • 03

    Building an AI agent yourself

    How to set up an AI agent yourself: choose the task, describe it, point it at the sources, test it and switch approval on. Without programming.

    Build one yourself →

More than 80 AI agents, ready to use

Every agent does one task, in your own environment and within the limit you set. Choose a department or see them all.

82 agents13 departments

5 agents for “quote” Clear search

SalesQuote makerTurns an enquiry into a draft quote in your house style, with your prices, for approval.
What it does
  • Reads the enquiry and picks out what the customer wants, how much and when.
  • Sets up the lines of the quote with your price list and your terms.
  • Writes the covering text in your house style.
Every quote passes you first. A price that is not in your list it leaves open with a question.
See the quote maker
SalesQuote follow-up agentFollows up every outstanding quote until there is a yes or a no, with a message in your tone.
What it does
  • Keeps track of which quotes have been sent and when.
  • Prepares a follow-up message after a period you choose, short and in your words.
  • Reports a quote that is still silent after two messages, so you can call.
The follow-up message waits for approval; the first message you can let go by itself.
See the quote follow-up agent
SalesMeeting prep agentLooks up the company and your history before every appointment and gives you a one-page briefing.
What it does
  • Sees a customer appointment in your calendar.
  • Pulls from your CRM and your mailbox what was discussed, quoted and agreed before.
  • Looks up what the company does, how large it is and what has recently been published about it.
The briefing is for you alone; nothing goes to the customer.
See the meeting prep agent
SalesSales coachHelps you with a customer's objection and with the next step, in a conversation in the Studio.
What it does
  • Listens to the objection a customer raised, in your words.
  • Gives three ways to respond, fitting your offer and tone.
  • Suggests a next step: a call, an adjusted quote, a reference.
It sends nothing to the customer; it helps you with what you are going to say yourself.
See the sales coach
MarketingCustomer story writerWrites a customer story from the project data and your notes, in your house style, ready to put to the customer.
What it does
  • Reads the project data, the quote and the notes of the project.
  • Writes a story of question, approach and result, in your house style.
  • Uses only figures that are in the data.
You and the customer approve the story before it appears anywhere.
See the customer story writer

Frequently asked questions

Can an agent send or book things itself?

Only if you allow it, and by default everything that goes out is set to "approve first". You set the limit: what falls within it, the agent does itself; what falls outside it comes to you first. Every run can be read back afterwards.

Which data does an agent see?

Only the integrations and documents you have given that agent. An agent for the mailbox does not see your books, unless you add them. You arrange that per agent, and it is shown alongside.

Which AI supplier does the agent use?

Altramano works with more than ten AI providers. We choose the model that suits each task, or you decide which models may be used. If the data has to stay in the EU, Altramano only uses providers that process in the EU. You see the usage per agent.

How many agents can I make?

As many as you like. In practice a company starts with two or three — the morning summary, the enquiries, the minutes — and grows from there.

Does our administrator lose work because of this?

No. An agent does the tasks that come back every day: retyping, forwarding, looking things up, reminding. The work that asks for judgement — speaking to a customer, tracking down a discrepancy, weighing up an exception — stays people's work, and there is more time for it. In practice the work shifts from entering to checking: someone approves what the agent has prepared. That is why training belongs with it.

Set up your first agent

In the demo we build one together on your own mailbox.

Book a demo