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AI for documents and communication

Letters and mails in house style, translations, summaries and signing.

Those hours go into saying what you want to say, instead of into laying out, translating and sending around.

Documents and communication is a department in Altramano with 9 ready-made templates for letters, mails, translations and signing.

What runs on its own

  • Drawing up letters and mails in house style, translating them, rewriting them in the right tone.
  • Summarising contracts.
  • Attachments from mails into the right folder automatically.
  • Having documents signed and putting the result back in the file.

9 templates for this department

Every template comes with a manual in plain English. Choose one, point it at one or two integrations, fill in three settings at most.

SjabloonSoortWhat it does
Letter or mail from a table rowautomationSet a row to "Send" and a tidy letter or mail is made from the details, for approval.
Document questionsAI agentAn assistant that answers questions about contracts, quotes and manuals in its knowledge base.
Form → Word documentautomationA completed form becomes a tidy Word document (through the Studio), an intake or an agreement for instance.
Follow up a signature requestautomationDocuments sent for signature that are not back after five days get a reminder, for approval.
Mail drafter in house styleAI agentAn assistant that writes mails in your organisation's house style and puts them ready as drafts.
Merge and send PDFsautomationMail several PDFs in one message; they come back as one document, ready to forward once approved.
TranslatorAI agentAn assistant that translates texts keeping the tone and the layout, and explains differences if you ask.
Translation for approvalautomationMail a text to the folder you choose and get the translation back, for approval before sending.
Weekly summary of a shared mailboxautomationEvery Friday, a summary of what came into the shared mailbox (info@, support@) and what is still open.

In the Studio

"Write a customer letter about the new opening hours in our house style, in Dutch and German."

AI agents for documents and communication

  • Contract reader

    Summarises a contract, marks what deviates from your standard and puts the deadlines in the diary.

    Benefit: Deviations from your standard contract are marked.

  • Document drafter

    Makes letters, reports and standard documents in your house style from a few sentences or a table.

    Saves, estimated: ± 2 hours a week

  • Archivist

    Gives documents a proper name and files them in the right place in SharePoint, OneDrive or Drive.

    Saves, estimated: ± 2 hours a week, and everything findable

  • Privacy request handler

    Handles an access or erasure request within the statutory period: acknowledge, collect, set up.

    Benefit: The deadline of a privacy request is watched.
All AI agents

Industries where this comes up

What runs on its own in your industry

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Choose your industry and your department. You see straight away which task we would take over first, and what that saves you per week.

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Installation companiesConstruction and contractorsAccountancy and bookkeeping firmsWholesaleTransport and logistics

Choose a department

11 sjablonen voor operations and planningTake the free scan
13 sjablonen voor administration and financeTake the free scan
11 sjablonen voor salesTake the free scan

Work orders from the mail into the planning

Nu

Requests and work orders come in as mail or PDF and are retyped into the planning by hand.

Straks

Every new mail with a work order is read, the details (address, customer, fault, requested date) are put into the planning or a table and the planner gets a notification.

Limit: comes to you first by default.

Saves, estimated

± 3 hours a week

and no retyping errors in addresses and dates

Choose a department

11 sjablonen voor operations and planningTake the free scan
13 sjablonen voor administration and financeTake the free scan
9 sjablonen voor management and officeTake the free scan

Recording additional work from the site

Nu

Additional work is agreed verbally and only missed at the final settlement.

Straks

The site manager sends a photo or a few lines through a form or WhatsApp; an additional-work letter is prepared in the house style, for the project lead's approval and then the customer's.

Limit: comes to you first by default.

Saves, estimated

± 1 hour a week per project

Additional work that would otherwise not be invoiced

Choose a department

13 sjablonen voor administration and financeTake the free scan
26 sjablonen voor reporting and analysisTake the free scan
8 sjablonen voor knowledge and researchTake the free scan

A delivery list per client from the month's receipts

Nu

Staff mail clients for missing receipts and keep track of it in a spreadsheet.

Straks

Per company file it works out which receipts and bank statements are missing; the client gets a friendly list by mail, in your tone, once you have approved it.

Limit: comes to you first by default.

Saves, estimated

± 4 hours a week per member of staff on chasing paperwork

Choose a department

9 sjablonen voor webshop and paymentsTake the free scan
13 sjablonen voor administration and financeTake the free scan
11 sjablonen voor salesTake the free scan

Orders from the webshop into the books

Nu

Webshop orders are entered into the accounting package as invoices by hand.

Straks

Every new order in Shopify or WooCommerce is entered into Exact, Visma or AFAS as a sales order or an invoice, and the payment is matched to it.

Limit: runs by itself; you can look back at everything in Runs.

Saves, estimated

± 5 hours a week

no double entry

Choose a department

11 sjablonen voor operations and planningTake the free scan
13 sjablonen voor administration and financeTake the free scan
9 sjablonen voor documents and communicationTake the free scan

Transport orders from the mail into the planning

Nu

Orders come in as mail or PDF and are retyped into the planning board.

Straks

Every order is read (loading address, unloading address, time window, reference), put into the planning or a table and confirmed to the customer once approved.

Limit: comes to you first by default.

Saves, estimated

± 4 hours a week on planning

Integrations these templates use

One workspace

Everything in one place.

What you see on this page happens in one place. You ask the Studio, automations and AI agents do the work, and what your systems cannot do, you add with an app. Everything works with your Company Brain and with the systems you already have.

Start with what you need now. The rest is already included.

See what is in each tier

You set the limit

What falls within it runs by itself. What falls outside it comes to you first.

For example: it books invoices under €1,000 straight through; above that, they come to you first. You choose that amount yourself. You can look back at everything that has happened.

Frequently asked questions

Can it be in German, French or Spanish?

Yes. The environment is Dutch; German, French and Spanish are available for businesses with branches across the border.

Which signing services?

DocuSign, SignRequest and PandaDoc we switch on as soon as you need them.

Does the house style stay the same?

Yes. House style is a setting in your environment; documents follow it automatically.

What if the AI makes a mistake?

You set the limit. Above it, it comes to you first, and you can look back at everything.

Is this yet another system?

No. Your systems stay. Altramano does the work between them, and builds what you are missing.

Are we allowed to do this with our customer data?

Your own environment is in Amsterdam. If the data has to stay in the EU, Altramano only uses providers that process in the EU.

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Getting started

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