Freight document processor
Reads consignment notes and proofs of delivery and links them to the trip, the order and the invoice.
Saves, estimated: ± 3 hours a week
Freight document processor is an AI agent from Altramano for operations and planning. An AI agent does a task that involves reading, assessing or writing, such as assessing an enquiry or drafting a reply. It puts it in front of you, or does it itself if you want it to.
What it does
- Reads a consignment note (CMR) or a proof of delivery, even as a photo from the driver.
- Picks out what was transported, for whom, and who signed.
- Links the document to the order and sets it up with the invoice.
- Reports a trip without a signed proof of delivery.
An example
- In
- A photo of a signed CMR, sent by the driver from the cab.
- Out
- The document with the right order in the folder, the invoice ready to send, and the trip marked as completed.
Integrations it uses
GmailFind, send and answer mail in Gmail, with a trigger on new mail.
Microsoft OutlookFind, send, answer and draft mail in Outlook and pull attachments, with a trigger on new mail.
WhatsApp BusinessSend and receive messages through WhatsApp Business, with a trigger on a new message.
Microsoft SharePointFiles, folders and list items in SharePoint, with triggers on new files.
Google DriveRead, upload and move files and folders in Google Drive, with a trigger on a new file.
Exact OnlineReading and creating relations, items, sales invoices, ledger lines and outstanding items in Exact Online.
AFAS ProfitReading and writing in AFAS Profit through GetConnectors and UpdateConnectors, per administration, with a trigger on new rows or a Profit notification.
Where the limit lies
The invoice goes after your approval; linking documents it does itself.
Templates it bundles
| Sjabloon | Soort | What it does |
|---|---|---|
| Post and PDF → classify and file | automation | Scanned post and PDF attachments are recognised (invoice, contract, letter) and put in the right OneDrive folder. |
| Sales invoice after completion | automation | Set a job to Completed and administration gets all the details for the invoice, ready to book. |
Industries where this comes up
Frequently asked questions
Does it read a photo of a hand-signed document?
Yes. A skewed photo from the cab is usually good enough. What it cannot read, it marks.
Can the driver send it through WhatsApp?
Yes, through WhatsApp Business, with the trip number.
What if the proof of delivery is missing?
Then it reports that with the trip and holds the invoice until the proof is there.