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AI automation for cleaning and facilities

Rosters, work orders and complaints for dozens of locations.

Those hours go into visiting the locations and being with your people, instead of into keeping rosters and complaints in spreadsheets.

5automations that make the difference
Cleaning and facilities

Altramano is the AI workplace for cleaning and facilities: you connect your mail, your planning and your accounting, and ask in plain language for what you need. Automations, AI agents and apps do the work in between, in your own environment and within the limit you set.

The office keeps track of it in spreadsheets and chat messages.

You just ask for it

This is how it sounds at cleaning and facilities. You ask in plain language for what you need. Altramano takes care of it, within the limit you set.

  • Something comes in

    “Send complaints and reports from sites straight to the right person.”

    Automation
  • Invoices

    “Prepare extra work per site for the invoice.”

    Automation
  • Follow-up

    “Give every team leader a daily briefing.”

    AI agent
  • An app alongside

    “Make an app for work orders and planning.”

    App

In your Company Brain: your agreements per site and the work protocols. Everything above sticks to it.

What is the Company Brain?

Five automations that make the difference

Handling complaints and reports from locations

Now

Reports come in by mail and telephone and are put into a spreadsheet.

With Altramano

Every report is read, recorded per location in a table, the person responsible gets a message and the customer a confirmation once approved.

Saves, estimated± 3 hours a week.
Integrations · Limitmailbox, Tables, Teams or WhatsAppLimit: comes to you first by default.

± 3 hours a week

Work orders and extra work into invoicing

Now

Extra work is noted on paper and often not invoiced.

With Altramano

A form on the phone records extra work per location; at the end of the month the invoices are ready for approval.

Saves, estimatedExtra work that would otherwise go uninvoiced; ± 30 minutes a week.
Integrations · Limitform, Tables, accounting packageLimit: comes to you first by default.

A daily briefing per team leader

Now

Team leaders call in the morning about changes and locations.

With Altramano

Every morning a briefing per team leader: today's locations, changes, open reports.

Saves, estimated± 1.5 hours per team leader per week.
Integrations · Limitplanning, WhatsApp or mailboxLimit: runs by itself; you can look back at everything in Runs.

Leave and sick reports through a form

Now

Reports come through chat messages and go missing.

With Altramano

A form for leave and sick reports; the manager approves, the planning is updated and the cover gets a message.

Saves, estimated± 1 hour a week, fewer gaps in the roster.
Integrations · Limitform, planning or TablesLimit: comes to you first by default.

A monthly report per customer location

Now

Reports for customers are made by hand.

With Altramano

On the first of the month, a report per customer in house style: work carried out, reports, lead time.

Saves, estimated± 5 minutes per customer per week.
Integrations · LimitTables, Studio, mailboxLimit: comes to you first by default.

Figures without an evening in Excel

"Make a dashboard from this list of reports: reports per location per month and the average lead time."

Departments this belongs to

Customer service10 sjablonenHR10 sjablonenOperations and planning11 sjablonen

AI agents for cleaning and facilities

  • Sales invoice maker

    Creates the sales invoice as soon as a job is finished or the hours are approved, and sets it up for sending.

    Saves, estimated: ± 2 hours a week

  • Tender reader

    Reads the documents of a tender and makes a list of requirements, risks and questions.

    Benefit: Tender requirements and risks in a clear list.

  • Hours checker

    Flags missing or unusual hours before the week is closed, so the invoice and the wages are right.

    Saves, estimated: ± 1 hour a week

  • Job request processor

    Puts requests and jobs from the mail into the right list, with address, contact person and what needs doing.

    Saves, estimated: ± 2 hours a week

  • Maintenance reminder

    Sees which periodic maintenance or inspection is coming up, writes to the customer and proposes an appointment.

    Saves, estimated: ± 30 minutes a week

  • Tender tracker

    Follows the announcements of public tenders that fit you and gives a weekly selection with the deadlines.

    Saves, estimated: ± 1 hour a week
All AI agents

What runs on its own in your industry

Free scan · 5 questions

Choose your industry and your department. You see straight away which task we would take over first, and what that saves you per week.

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Installation companiesConstruction and contractorsAccountancy and bookkeeping firmsWholesaleTransport and logisticsCleaning and facilities

Choose a department

11 sjablonen voor operations and planningTake the free scan
13 sjablonen voor administration and financeTake the free scan
11 sjablonen voor salesTake the free scan

Work orders from the mail into the planning

Nu

Requests and work orders come in as mail or PDF and are retyped into the planning by hand.

Straks

Every new mail with a work order is read, the details (address, customer, fault, requested date) are put into the planning or a table and the planner gets a notification.

Limit: comes to you first by default.

Saves, estimated

± 3 hours a week

and no retyping errors in addresses and dates

Choose a department

11 sjablonen voor operations and planningTake the free scan
13 sjablonen voor administration and financeTake the free scan
9 sjablonen voor management and officeTake the free scan

Recording additional work from the site

Nu

Additional work is agreed verbally and only missed at the final settlement.

Straks

The site manager sends a photo or a few lines through a form or WhatsApp; an additional-work letter is prepared in the house style, for the project lead's approval and then the customer's.

Limit: comes to you first by default.

Saves, estimated

± 1 hour a week per project

Additional work that would otherwise not be invoiced

Choose a department

13 sjablonen voor administration and financeTake the free scan
26 sjablonen voor reporting and analysisTake the free scan
8 sjablonen voor knowledge and researchTake the free scan

A delivery list per client from the month's receipts

Nu

Staff mail clients for missing receipts and keep track of it in a spreadsheet.

Straks

Per company file it works out which receipts and bank statements are missing; the client gets a friendly list by mail, in your tone, once you have approved it.

Limit: comes to you first by default.

Saves, estimated

± 4 hours a week per member of staff on chasing paperwork

Choose a department

9 sjablonen voor webshop and paymentsTake the free scan
13 sjablonen voor administration and financeTake the free scan
11 sjablonen voor salesTake the free scan

Orders from the webshop into the books

Nu

Webshop orders are entered into the accounting package as invoices by hand.

Straks

Every new order in Shopify or WooCommerce is entered into Exact, Visma or AFAS as a sales order or an invoice, and the payment is matched to it.

Limit: runs by itself; you can look back at everything in Runs.

Saves, estimated

± 5 hours a week

no double entry

Choose a department

11 sjablonen voor operations and planningTake the free scan
13 sjablonen voor administration and financeTake the free scan
9 sjablonen voor documents and communicationTake the free scan

Transport orders from the mail into the planning

Nu

Orders come in as mail or PDF and are retyped into the planning board.

Straks

Every order is read (loading address, unloading address, time window, reference), put into the planning or a table and confirmed to the customer once approved.

Limit: comes to you first by default.

Saves, estimated

± 4 hours a week on planning

Choose a department

10 sjablonen voor customer serviceTake the free scan
10 sjablonen voor hrTake the free scan
11 sjablonen voor operations and planningTake the free scan

Handling complaints and reports from locations

Nu

Reports come in by mail and telephone and are put into a spreadsheet.

Straks

Every report is read, recorded per location in a table, the person responsible gets a message and the customer a confirmation once approved.

Limit: comes to you first by default.

Saves, estimated

± 3 hours a week

One workspace

Everything in one place.

What you see on this page happens in one place. You ask the Studio, automations and AI agents do the work, and what your systems cannot do, you add with an app. Everything works with your Company Brain and with the systems you already have.

Start with what you need now. The rest is already included.

See what is in each tier

You set the limit

What falls within it runs by itself. What falls outside it comes to you first.

For example: it books invoices under €1,000 straight through; above that, they come to you first. You choose that amount yourself. You can look back at everything that has happened.

Frequently asked questions

Our employees do not have a laptop.

They do not need one: forms and briefings work on the phone, through WhatsApp or mail.

Does it work with our planning system?

If it has an integration or an export. Otherwise we keep the planning in Sheets.

Can customers file reports themselves?

Yes, through a public form that starts an automation.

What if the AI makes a mistake?

You set the limit. Above it, it comes to you first, and you can look back at everything.

Are we allowed to do this with our customer data?

Your own environment is in Amsterdam. If the data has to stay in the EU, Altramano only uses providers that process in the EU.

Last updated:

Where to next

Want to see how this works for you?

In a 30-minute demo we run one of these five on your own systems.

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