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AutomationHours → weekly timesheet

Making a weekly hours sheet automatically with AI

Engineers report hours through a form; every Friday the weekly timesheet per engineer is ready.

Hours → weekly timesheet is ready-made automation in Altramano for operations and planning: engineers report hours through a form; every Friday the weekly timesheet per engineer is ready.

It works with Microsoft Outlook.

Ready-made automation · department Operations and planning

What it does

Hours come in through the form (engineer, work order, hours, date) into the "Hours" table. On Friday this automation makes the weekly timesheet per engineer and mails it to administration.

What you need

  • Microsoft Outlook — find, send, answer and draft mail in Outlook and pull attachments, with a trigger on new mail, connected through logging in to the service.

How does making a weekly hours sheet automatically work with AI?

An automation runs in your own environment with fixed steps, the same every time.

Hours come in through the form (engineer, work order, hours, date) into the "Hours" table. On Friday this automation makes the weekly timesheet per engineer and mails it to administration.

Microsoft Outlook: find, send, answer and draft mail in Outlook and pull attachments, with a trigger on new mail.

Everything runs in your own environment in Amsterdam. You set the limit: what falls within it runs by itself; what falls outside it comes to you first. Every run is there to read back step by step in Runs.

Read what an AI agent does for your team

Who it's for

For operations and planning: work orders, briefings and materials: the back and forth between the office and the field. Those hours go into steering the day when something changes, instead of into sending briefings and work orders around.

This department comes into play in installation companies, construction and contractors, manufacturing, transport and logistics, architects and engineering firms, cleaning and facilities, landscaping and grounds maintenance and car dealers and garages.

How to install it

  1. Choose the template in your environment under Templates.
  2. Point at the integrations it needs and fill in at most three settings.
  3. Test with an example, read the run back and say yes before it goes live.

The full manual (what it is for, what you get, what you need, step by step, testing, errors with cause and remedy) sits with the template in your own environment.

Use this templateBook a demo

Frequently asked questions

What do I need for Hours → weekly timesheet?

Microsoft Outlook and a Altramano environment.

Which department is Hours → weekly timesheet for?

Operations and planning, in industries such as installation companies, construction and contractors and manufacturing.

Does anything go out without me seeing it?

Everything that goes out is set to approve first by default. You can switch that step off per automation once you trust it.

What if something goes wrong?

The run stops, you get a notification, and in Runs you see step by step what happened. The manual names the errors you may meet, with cause and solution.

More for operations and planning

SjabloonSoortWhat it does
Weekly planning to the teamautomationEvery Friday each engineer gets next week's planning by mail, for the planner's approval.
Work instructionsAI agentAn assistant that gives step-by-step work instructions from your manuals and safety rules.
Request → work order and assignmentautomation + assistantA request through a form or by mail becomes a work order in the table, with a proposal for which engineer picks it up.
All 11 templates for operations and planning

Templates are updated in your Altramano environment.

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