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AutomationContract and certificate end dates

Spotting expiring contracts and certificates with AI

A nudge two months beforehand about expiring contracts and certificates.

Contract and certificate end dates is ready-made automation in Altramano for HR: a nudge two months beforehand about expiring contracts and certificates.

It works with Microsoft Outlook.

Ready-made automation · department HR

What it does

Keep contracts and certificates (safety passports, first aid, category C licences) in the "Certificates" table. Sixty days beforehand you get a list of what has to be renewed or retaken.

What you need

  • Microsoft Outlook — find, send, answer and draft mail in Outlook and pull attachments, with a trigger on new mail, connected through logging in to the service.

How does spotting expiring contracts and certificates work with AI?

An automation runs in your own environment with fixed steps, the same every time.

Keep contracts and certificates (safety passports, first aid, category C licences) in the "Certificates" table. Sixty days beforehand you get a list of what has to be renewed or retaken.

Microsoft Outlook: find, send, answer and draft mail in Outlook and pull attachments, with a trigger on new mail.

Everything runs in your own environment in Amsterdam. You set the limit: what falls within it runs by itself; what falls outside it comes to you first. Every run is there to read back step by step in Runs.

Read what an AI agent does for your team

Who it's for

For HR: leave, onboarding and applications, with approval by the manager. Those hours go into attention for new people and into conversations, instead of into keeping track of leave and onboarding.

This department comes into play in hospitality, cleaning and facilities and staffing and recruitment agencies.

How to install it

  1. Choose the template in your environment under Templates.
  2. Point at the integrations it needs and fill in at most three settings.
  3. Test with an example, read the run back and say yes before it goes live.

The full manual (what it is for, what you get, what you need, step by step, testing, errors with cause and remedy) sits with the template in your own environment.

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Frequently asked questions

What do I need for Contract and certificate end dates?

Microsoft Outlook and a Altramano environment.

Which department is Contract and certificate end dates for?

HR, in industries such as hospitality, cleaning and facilities and staffing and recruitment agencies.

Does anything go out without me seeing it?

Everything that goes out is set to approve first by default. You can switch that step off per automation once you trust it.

What if something goes wrong?

The run stops, you get a notification, and in Runs you see step by step what happened. The manual names the errors you may meet, with cause and solution.

More for HR

SjabloonSoortWhat it does
Scheduling reviews (appraisal, evaluation)automationEvery month, a list of who is due a review, with a draft invitation.
Review preparation (appraisal)AI agentAn assistant that helps managers prepare an appraisal or evaluation conversation.
Onboarding checklistautomationA new employee in the table starts a checklist for the first day, week and month.
All 10 templates for HR

Templates are updated in your Altramano environment.

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