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AutomationLeave request → approval → calendar

Handling a leave request automatically with AI

A leave request through the form goes to the manager; once approved the leave lands in the team calendar.

Leave request → approval → calendar is ready-made automation in Altramano for HR: a leave request through the form goes to the manager; once approved the leave lands in the team calendar.

It works with Microsoft Outlook and Microsoft Outlook Calendar.

Ready-made automation · department HR

What it does

Employees request leave through the form. The request lands in the "Leave" table, the manager approves, and the leave is put in the calendar. The employee gets the decision.

What you need

  • Microsoft Outlook — find, send, answer and draft mail in Outlook and pull attachments, with a trigger on new mail, connected through logging in to the service.
  • Microsoft Outlook Calendar — create, search and update events in the Outlook calendar, with triggers on new events, connected through logging in to the service.
  • Everything that goes out, this template puts to you first: you say yes before anything leaves.

How does handling a leave request automatically work with AI?

An automation runs in your own environment with fixed steps, the same every time.

Employees request leave through the form. The request lands in the "Leave" table, the manager approves, and the leave is put in the calendar. The employee gets the decision.

Microsoft Outlook: find, send, answer and draft mail in Outlook and pull attachments, with a trigger on new mail. Microsoft Outlook Calendar: create, search and update events in the Outlook calendar, with triggers on new events.

Everything that goes out, this template puts to you first: you say yes before anything leaves.

Everything runs in your own environment in Amsterdam. You set the limit: what falls within it runs by itself; what falls outside it comes to you first. Every run is there to read back step by step in Runs.

Read what an AI agent does for your team

Who it's for

For HR: leave, onboarding and applications, with approval by the manager. Those hours go into attention for new people and into conversations, instead of into keeping track of leave and onboarding.

This department comes into play in hospitality, cleaning and facilities and staffing and recruitment agencies.

How to install it

  1. Choose the template in your environment under Templates.
  2. Point at the integrations it needs and fill in at most three settings.
  3. Test with an example, read the run back and say yes before it goes live.

The full manual (what it is for, what you get, what you need, step by step, testing, errors with cause and remedy) sits with the template in your own environment.

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Frequently asked questions

What do I need for Leave request → approval → calendar?

Microsoft Outlook and Microsoft Outlook Calendar and a Altramano environment. The approval step is on.

Which department is Leave request → approval → calendar for?

HR, in industries such as hospitality, cleaning and facilities and staffing and recruitment agencies.

Does anything go out without me seeing it?

Everything that goes out is set to approve first by default. You can switch that step off per automation once you trust it.

What if something goes wrong?

The run stops, you get a notification, and in Runs you see step by step what happened. The manual names the errors you may meet, with cause and solution.

More for HR

SjabloonSoortWhat it does
Reporting sick leaveautomationA sick note through the form goes straight to the manager and the planning; reporting only, no medical questions.
Contract and certificate end datesautomationA nudge two months beforehand about expiring contracts and certificates.
Scheduling reviews (appraisal, evaluation)automationEvery month, a list of who is due a review, with a draft invitation.
All 10 templates for HR

Templates are updated in your Altramano environment.

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