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AI agentMail drafter (management)

Writing business mails with AI

An assistant that writes business mails (internal and external) and puts them ready as a draft.

Mail drafter (management) is AI agent in Altramano for management and office: an assistant that writes business mails (internal and external) and puts them ready as a draft.

It works with Microsoft Outlook.

AI agent · department Management and office

What it does

Give it in note form what you want to say, to whom and in which tone. The assistant writes the mail and puts it in your Outlook as a draft. You read it over and send it.

What you need

  • Microsoft Outlook — find, send, answer and draft mail in Outlook and pull attachments, with a trigger on new mail, connected through logging in to the service.

How does writing business mails work with AI?

An AI agent works with its own instructions and its own sources, which you start in the Studio or from an automation.

Give it in note form what you want to say, to whom and in which tone. The assistant writes the mail and puts it in your Outlook as a draft. You read it over and send it.

Microsoft Outlook: find, send, answer and draft mail in Outlook and pull attachments, with a trigger on new mail.

Everything runs in your own environment in Amsterdam. You set the limit: what falls within it runs by itself; what falls outside it comes to you first. Every run is there to read back step by step in Runs.

Read what an AI agent does for your team

Who it's for

For management and office: the monthly report that makes itself, minutes that become actions, contracts that no longer expire. Those hours go into deciding on the strength of the report, instead of into making the report.

This department comes into play in construction and contractors, consultancies and business services and IT and software companies.

How to install it

  1. Choose the template in your environment under Templates.
  2. Give the AI agent its sources: documents, a mailbox or a table.
  3. Try it in the Studio and adjust the instructions wherever you like.

The full manual (what it is for, what you get, what you need, step by step, testing, errors with cause and remedy) sits with the template in your own environment.

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Frequently asked questions

What do I need for Mail drafter (management)?

Microsoft Outlook and a Altramano environment.

Which department is Mail drafter (management) for?

Management and office, in industries such as construction and contractors, consultancies and business services and IT and software companies.

What is an AI agent?

An AI agent does a task that involves reading, assessing or writing, such as assessing an enquiry or drafting a reply. It puts it in front of you, or does it itself if you want it to. It works with its own instructions, sources and tools. You start it in the Studio or from an automation.

Does it make answers up?

It works only with the sources you give it and refers to them. If something is not in there, it says so.

More for management and office

SjabloonSoortWhat it does
New supplier → details and approvalautomationA new supplier is registered through the form, checked and put forward for approval.
Minutes → action points and remindersautomation + assistantSend minutes to the folder you choose; the action points land in a table and the owners get a reminder.
Post and PDF → classify and fileautomationScanned post and PDF attachments are recognised (invoice, contract, letter) and put in the right OneDrive folder.
All 9 templates for management and office

Templates are updated in your Altramano environment.

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