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AI agentDiary preparer

Preparing appointments from your calendar with AI

An assistant that looks your appointments up and gives a short preparation for each one.

Diary preparer is AI agent in Altramano for daily work: an assistant that looks your appointments up and gives a short preparation for each one.

It works with Microsoft Outlook and Microsoft Outlook Calendar.

AI agent · department Daily work

What it does

Ask "what have I got tomorrow?" or "prepare my 14:00 conversation". The assistant reads your diary, gathers the matching mails and gives you, per appointment: with whom, what about, what you need to know beforehand.

What you need

  • Microsoft Outlook — find, send, answer and draft mail in Outlook and pull attachments, with a trigger on new mail, connected through logging in to the service.
  • Microsoft Outlook Calendar — create, search and update events in the Outlook calendar, with triggers on new events, connected through logging in to the service.

How does preparing appointments from your calendar work with AI?

An AI agent works with its own instructions and its own sources, which you start in the Studio or from an automation.

Ask "what have I got tomorrow?" or "prepare my 14:00 conversation". The assistant reads your diary, gathers the matching mails and gives you, per appointment: with whom, what about, what you need to know beforehand.

Microsoft Outlook: find, send, answer and draft mail in Outlook and pull attachments, with a trigger on new mail. Microsoft Outlook Calendar: create, search and update events in the Outlook calendar, with triggers on new events.

Everything runs in your own environment in Amsterdam. You set the limit: what falls within it runs by itself; what falls outside it comes to you first. Every run is there to read back step by step in Runs.

Read what an AI agent does for your team

Who it's for

For daily work: the personal layer: mailbox, calendar and action points. For anyone with no time to set it up themselves — it is already there. Those hours go into starting with the work itself, instead of with clearing your mailbox.

This department comes into play in healthcare practices and providers.

How to install it

  1. Choose the template in your environment under Templates.
  2. Give the AI agent its sources: documents, a mailbox or a table.
  3. Try it in the Studio and adjust the instructions wherever you like.

The full manual (what it is for, what you get, what you need, step by step, testing, errors with cause and remedy) sits with the template in your own environment.

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Frequently asked questions

What do I need for Diary preparer?

Microsoft Outlook and Microsoft Outlook Calendar and a Altramano environment.

Which department is Diary preparer for?

Daily work, in industries such as healthcare practices and providers.

What is an AI agent?

An AI agent does a task that involves reading, assessing or writing, such as assessing an enquiry or drafting a reply. It puts it in front of you, or does it itself if you want it to. It works with its own instructions, sources and tools. You start it in the Studio or from an automation.

Does it make answers up?

It works only with the sources you give it and refers to them. If something is not in there, it says so.

More for daily work

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Receipts assistantAI agentAn assistant that pulls the details out of a photo or PDF of a receipt and puts them in a table.
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All 17 templates for daily work

Templates are updated in your Altramano environment.

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